Project Coordinator & Admin Specialist (Mining)

Stantec Consulting International Ltd.; Phoenix, Northern (AZ, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Stantec is seeking a Project Coordinator / Program Administrator for our Chandler, AZ office to support multiple mining projects. You will coordinate meetings, travel, and events, act as the office liaison for clients and service providers, and assist with proposals and reporting.

The role emphasizes organization, communication, and proactive scheduling in a fast-paced environment. The ideal candidate has strong MS Office skills, attention to detail, and experience in an engineering/mining

Qualifications

• Proven proficiency with Microsoft Office and presentation tools (Word, Excel, PowerPoint, Outlook, Visio, Adobe Professional).
• Flexible and highly organized with the ability to meet conflicting deadlines.
• Aptitude with numbers and basic accounting; Accounts Payable experience.
• Willingness to overtime occasionally to meet deadlines; capable of independent and team work.
• Strong verbal and written communication skills.
• Office attendance five days per week.
• Experience with InDesign is a plus.

Responsibilities

• Coordinate with project team across North America to facilitate meetings and travel.
• Office point-of-contact for clients and engineers to coordinate meetings and events.
• Support proposals with marketing and administration staff.
• Maintain HSSE goals and achieve >85% utilization.
• Handle correspondence, schedules, minutes, reports and contracts.
• Organize and document project and team meetings; track action items.
• Create and maintain project schedules and deliverables.
• Manage filing and information retrieval for project execution.
• Prepare specifications and proposals; edit for completeness.
• Process expense reports and timecard entries via Oracle.
• Support progress payments and change orders with PMs and contractors.
• Prioritize multiple tasks and manage calendars; resolve scheduling conflicts.
• Perform other duties as requested.

Skills

Microsoft Office

Word

Excel

PowerPoint

Outlook

Visio

Adobe Professional

Accounts Payable

Communication skills

Attention to detail

Tools

Adobe InDesign

Oracle

Job description

Stantec is seeking a Project Coordinator / Program Administrator for our Chandler, AZ office to support multiple mining projects. You will coordinate meetings, travel, and events, act as the office liaison for clients and service providers, and assist with proposals and reporting.

The role emphasizes organization, communication, and proactive scheduling in a fast-paced environment. The ideal candidate has strong MS Office skills, attention to detail, and experience in an engineering/mining