Assistant Project Manager (Tampa, Florida)

Karlarrabee; Tampa (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Karlarrabee in Tampa, Florida is seeking a Project Coordinator to assist in the planning and management of construction projects. Responsibilities include managing multiple projects, liaising with contractors, and ensuring compliance with safety standards.

The ideal candidate will have a Bachelor’s degree in a related field and 1–3 years of project coordination experience. Proficiency in project management software and understanding of project lifecycle processes are preferred.

Qualifications

• 1–3 years of project coordination or construction management experience.
• Experience in construction, mechanical/HVAC, engineering preferred.
• Familiarity with project lifecycle processes, scheduling, and budgeting.

Responsibilities

• Assist in planning, management direction, and project completion.
• Manage multiple projects simultaneously.
• Liaise with contractors, engineers, architects, and vendors.
• Review plans/specifications and ensure safety standards are met.
• Develop project proposals, budgets, and timelines.
• Negotiate and issue subcontractor agreements.
• Supervise in-house crew and subcontractors.
• Coordinate project activities to adhere to budgets and schedules.
• Process submittals and maintain status reports.
• Conduct construction activities following regulations.
• Manage project documentation in Procore.

Skills

Project management principles

Reading and interpreting drawings

Microsoft Office Suite

Project management software

Cost tracking

Education

Bachelor’s degree in Construction Management, Engineering, Architecture, Business

Tools

Procore

Viewpoint

Autodesk

MS Project

Job description

KEY RESPONSIBILITIES

• Assist the assigned Project Manager, Sr. Project Manager, VP of Construction, and President in the planning, management direction, project completion, client satisfaction, and financial outcome of assigned construction projects.
• Manage multiple projects simultaneously;
• Liaise with general contractors, engineers, architects, fabrication shop, field teams & vendors;
• Review plans/specifications, understand the Scope of Work and recognise safety standards;
• Develop project proposals, cost estimates, budgets, timelines and schedules;
• Negotiate, award and issue subcontractor agreements and purchase orders and change orders;
• Supervise in-house crew, subcontractor, and vendors for performance and delivery according to project plans and specifications;
• Evaluate specifications to plan procedures, starting and completion times, and staffing requirements for each phase of construction;
• Ensure and inspect that manpower, materials, and equipment are delivered on time and in compliance with specifications;
• Coordinate project activities to ensure all projects are within budget and in accordance to the project schedules;
• Process submittals and issue RFIs to general contractor for review and approval;
• Maintain submittal and RFI status reports;
• Compile daily job reports, as needed;
• Verify subcontractor’s invoice with jobsite progress;
• Represent the Company in business with owners, subcontractors, vendors, etc.;
• Conduct construction activities within federal, state, and local environmental rules and regulations;
• Punch list management;
• Warranty review and procurement;
• Attend project meetings when necessary.
• Manage project documentation and workflows in Procore

QUALIFICATIONS

• Bachelor’s degree in Construction Management, Engineering, Architecture, Business, or related field preferred.
• 1–3 years of project coordination or construction management experience (internship experience may be considered).
• Experience in construction, mechanical/HVAC, engineering, or related industry preferred.
• Familiarity with project lifecycle processes, scheduling, and budgeting.

SKILLS

• Basic understanding of project management principles and construction processes.
• Ability to read and interpret drawings, specifications, and contracts (preferred).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with project management software (e.g., Procore, Viewpoint, Autodesk, MS Project, or similar) preferred.
• Understanding of cost tracking, purchase orders, and change orders.

PREFERRED

• OSHA 10 or OSHA 30 certification.
• Entry-level project management certification (CAPM or similar).
• Exposure to mechanical, electrical, or HVAC systems.