Project Coordinator/Admin Asst

Regis Corporation; Nashville (TN); On-site; USD 36,000 - 52,000; Full time

Job summary

Progressive Technologies in Nashville is seeking a Project Coordinator / Administrative Support professional. The role supports project management, service, operations, and field teams by coordinating accounts, activations, purchasing information, and project documentation.

The ideal candidate is organized, detail-oriented, able to manage multiple priorities, and proficient with MS Office; willingness to learn Security Central, AlarmNet, CLSS, and PM systems is required.

Qualifications

• Experience coordinating multiple projects or teams.
• Strong written and verbal communication.
• Proficiency with MS Office (Outlook, Word, Excel).
• Willingness to learn Security Central, AlarmNet, CLSS, purchasing and PM systems.

Responsibilities

• Train on Security Central and create tickets for new monitoring accounts and service requests.
• Train on AlarmNet and CLSS to activate cellular communicators and maintain activation records.
• Gather and enter information required for purchase orders.
• Create POs with approval and after PM authorization.
• Ensure subcontractors and vendors receive approved POs promptly.
• Maintain organized project files, documentation, schedules, and action items.
• Coordinate with PMs, technicians, subcontractors, vendors, customers, and accounting.
• Provide general administrative support to the Nashville branch.

Skills

Organizational skills

Attention to detail

Multi-tasking

MS Outlook

MS Word

MS Excel

Communication skills

Willingness to learn systems

Tools

Security Central

AlarmNet

CLSS

Job description

Project Coordinator / Administrative Support

Progressive Technologies is seeking an organized and dependable professional to support our Nashville project management, service, operations, and field teams. This position will help coordinate monitoring accounts, cellular activations, purchasing information, and project documentation.

What You’ll Do

• Train on Security Central and create tickets for new monitoring accounts, account changes, and related service requests.
• Train on AlarmNet and CLSS to activate cellular communicators and maintain accurate activation records.
• Gather and enter the information required for purchase orders.
• Create POs when authorized and after receiving the required project management approval.
• Help ensure subcontractors and vendors receive approved purchase orders promptly.
• Maintain organized project files, documentation, schedules, and outstanding action items.
• Coordinate with project managers, technicians, subcontractors, vendors, customers, and accounting.
• Provide general administrative support to the Nashville branch.

What We’re Looking For

• Strong organizational skills, attention to detail, and consistent follow-through.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Willingness to learn Security Central, AlarmNet, CLSS, purchasing, and project management systems.
• Experience in project coordination, administration, purchasing, construction, security, fire alarm, or low-voltage operations is preferred.

The ideal candidate is responsive, professional, team-oriented, and committed to completing requests accurately and on time.