Project Coordinator (3742)

Ahern Companies; Henderson (NV); On-site; USD 50,000 - 55,000; Full time

Job summary

Xtreme Cubes in Henderson, NV is seeking a Project Coordinator to join our team. This full-time role provides administrative and purchasing support to the Project Management group.

You will manage QuickBooks purchase orders, maintain filing systems, and track labor and project budgets across active jobs, ensuring timely submittals, warranty materials, and RFQs. Strong teamwork and clear communication are essential for success.

Qualifications

• Two (2) years of administrative and/or project management experience, preferably in the construction industry.
• Proficiency with MS Office and QuickBooks.
• Experience with Fishbowl software desired.

Responsibilities

• Request QuickBooks purchase orders for sub-contractors.
• Maintain all QuickBooks purchase orders filing system.
• Maintain purchase order Smart Sheet weekly with the Monday reports from Accounts Payable.
• Maintain labor and budget Smart Sheet for all active projects.
• Provide all submittals for each project.
• Provide all warranty materials for each project.
• Provide RFQ’s for new projects.
• Work with Fishbowl Inventory Management and Fishbowl Time.
• Submit new vendor requests with all pertinent information.
• Support all Project Managers with any requests.

Skills

Customer service

Communication

Teamwork

Tools

QuickBooks

Fishbowl

MS Office

Job description

Job Details: Level: Experienced. Job Location: Xtreme Cubes - Henderson, NV 89015. Position Type: Full Time. Salary Range: $50,000.00 - $55,000.00.

Xtreme Cubes in Henderson, Nevada, is seeking a Project Coordinator to join our team!

SUMMARY OF RESPONSIBILITIES

The Project Coordinator provides administrative and purchasing support to the Project Management team at Xtreme Cubes.

ESSENTIAL FUNCTIONS

• Request QuickBooks purchase orders for sub-contractors.
• Maintain all QuickBooks purchase orders filing system.
• Maintain purchase order Smart Sheet weekly with the Monday reports from Accounts Payable.
• Maintain labor and budget Smart Sheet for all active projects.
• Provide all submittals for each project.
• Provide all warranty materials for each project.
• Provide RFQ’s for new projects.
• Work with Fishbowl Inventory Management and Fishbowl Time.
• Submit new vendor requests with all pertinent information.
• Support all Project Managers with any requests.

QUALIFICATIONS

• Two (2) years of administrative and/or project management experience, preferably in the construction industry.
• Proficiency with MS Office and QuickBooks.
• Experience with Fishbowl software desired.
• Excellent customer service and communication skills.
• Ability to work as part of a team.

PHYSICAL REQUIRMENTS

• While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms; talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl.
• The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

WORKING CONDITIONS

• For Full-Time employees, expect to work an 8-hour shift on average, including weekends if necessary.
• Reliably commute to Henderson, Nevada, or planning to relocate to local area before starting work.
• Comply with the brand and hygiene policies.