Project Coordinator

Vertiv Co; Westerville (OH); On-site; USD 70,000 - 100,000; Full time

Job summary

Vertiv Co in Westerville, OH seeks an experienced Executive Administrator to partner with the CIO and VP of Organizational Change Management. You will manage priorities, communications, and day-to-day operations, ensuring cross-functional initiatives stay on track and within budget.

You will support executive calendars, prepare materials, coordinate travel, and handle confidential information with discretion, while enabling IT leadership and admin teams to work efficiently.

Qualifications

• Ability to collaborate with executive leadership and teams.
• Excellent written and verbal communication skills.
• Experience using analytics to guide reporting.
• Experience navigating a global organization.

Responsibilities

• Provide executive support to the CIO and VP of OCM, managing priorities and calendar.
• Prepare documents, presentations, and briefing materials.
• Coordinate travel and meetings; process expenses.
• Maintain organized records and confidential materials.
• Support IT organizational effectiveness initiatives and internal communications.
• Track budgets and assist with procurement and contracts as needed.
• Assist with special projects and ad-hoc reporting.
• Lead or mentor administrative staff when required.

Skills

Cross-functional collaboration

Executive communication

Analytics for reporting

Global organization experience

Education

Undergraduate degree in Business Administration / Communications

PMP Certification

LEAN/Six Sigma Certification

Job description

JOB DESCRIPTION

Serves as a strategic partner to the CIO and VP of Organizational Change Management (OCM) proactively managing priorities, communications, and day-to-day operations to maximize executive effectiveness. Provides light project management support to ensure cross-functional initiatives stay on track, on budget, and on schedule. Operates with a high degree of discretion, independent judgment, proactivity and confidentiality.

Job Summary

Serves as a strategic partner to the CIO and VP of Organizational Change Management (OCM) proactively managing priorities, communications, and day-to-day operations to maximize executive effectiveness. Provides light project management support to ensure cross-functional initiatives stay on track, on budget, and on schedule. Operates with a high degree of discretion, independent judgment, proactivity and confidentiality. Key partnerships include Core IT Leadership Team, IT organization, Executive Admins across the Executive Leadership Team (ELT), HR, Internal Communications, and others.

Technology & Process Improvement —

Stay current on office automation technology, software applications, and digital tools. Provide input on the design, implementation, and enhancement of automated systems, including document management platforms.

• Executive Support & Strategic Operations
  • Priority & Calendar Management — Proactively manage the CIO executive's schedule by assessing urgency, resolving conflicts, and ensuring obligations are met on time. Serve as the gatekeeper who protects executive focus time while keeping critical items moving. Proactively manage over-bookings, redundancies and schedule conflicts.
  • Document Preparation & Correspondence — Support the creation and editing of correspondence, presentations, reports, briefing materials, and meeting agendas using Microsoft Office Suite and other professional tools.
  • IT Organizational Effectiveness – Support IT organizational effectiveness strategies and execution including but not limited to: IT townhalls, distribution lists, IT Core Leadership meetings and support, monthly IT digital newsletter, IT share points, and other.
  • Meeting & Travel Coordination — Coordinate complex travel arrangements, prepare itineraries, and process expense reports within policy guidelines. Schedule and organize meetings, secure venues and equipment, and prepare supporting materials.
  • Information & Records Management — Maintain organized filing systems (physical and digital) for corporate documents, records, and executive files. Route incoming mail, attach relevant background materials to correspondence, and ensure the executive has what's needed before every interaction.
  • Confidential Administrative Support — Handle sensitive and confidential matters with discretion, including note-taking, transcription, dictation, and preparation of materials not intended for broad distribution.
  • Research & Reporting — Compile data and draft special reports, summaries, and analytical responses by synthesizing information from multiple sources. Prepare records and documentation for unique, recurring, and ad-hoc executive needs.
• Project Management & Financial Coordination
  • Project Tracking & Coordination — Use project management tools (e.g., Smartsheet, MS Project, Planner) to track tasks, milestones, and deliverables across departmental initiatives. Follow up with stakeholders to ensure timely completion and flag risks or delays.
  • Budget & Expenditure Monitoring — Track department and project budgets, monitor transaction controls, and reconcile costs against approved budgets. Review and analyze appropriation requests for justification and approval; resolve discrepancies in submitted data.
  • Contract & Procurement Support — Review contracts, cost proposals, NDAs, MSAs, and contract supplements. Partner with Procurement on purchase requisitions and purchase orders; monitor PR/PO progress through completion, ownership of Statements of Work (SOWs).
• Additional Responsibilities
  • Office & Facilities Management — Procure office supplies, equipment, and services within delegated authority to meet operational needs. Greet and direct visitors professionally.
  • Event Planning — Organize meetings, local events, and off-site logistics as directed, ensuring seamless execution.
  • Team Leadership — Guide, coach, and mentor other administrative staff on procedures, best practices, and professional standards. May provide direct supervision of clerical support staff.
  • Other Duties — Perform related administrative and project support duties as assigned.

Requirements

• Strong ability to collaborate across all levels and with executive leadership and teams.
• Exceptional communication and interpersonal skills, with the ability to build trust, inspire collaboration, and navigate cultural and geographic diversity.
• Experience in leveraging analytics to guide reporting efforts.
• Experience navigating a global organization.

Preferences

• Undergraduate Degree in Business Administration, Communications, or a related field
• Certifications in project management (PMP), or process improvement (LEAN/Six Sigma) are highly desirable.

About Us

The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPLES:

Safety. Integrity. Respect. Teamwork. Inclusion.

OUR STRATEGIC PRIORITIES

• High-Performance Culture
• Customer Focus
• Operational Excellence
• Innovation
• Financial Strength

VERTIV BEHAVIORS

• Own it
• Act with urgency
• Foster a customer-first mindset
• Think big and execute
• Lead by example
• Drive continuous improvement
• Learn and seek out development
• Promote transparent & open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [e-mail]