Project Coordinator

Carrier Global Corporation; Virginia; On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Coordinator to join their dynamic team. In this role, you will facilitate project administration, support remote teams, and ensure seamless communication throughout the project lifecycle. Your responsibilities will include managing project documentation, assisting with invoicing, and coordinating project meetings. This position offers a fantastic opportunity to grow within a leading energy services company that values innovation and teamwork. If you thrive in a fast-paced environment and have a knack for organization, this role could be your next big career move!

Benefits

Competitive compensation

Comprehensive benefits packages

Career development opportunities

Qualifications

• 3+ years managing multiple large projects and 1+ year with Microsoft Excel.
• High School Diploma or equivalent required; Associate’s Degree preferred.

Responsibilities

• Assist project teams with reporting, documentation, and administration tasks.
• Support project setup, invoicing, and project closeout activities.

Skills

Project Management

Microsoft Office

Excel

Communication Skills

Time Management

Organizational Skills

Education

High School Diploma or GED

Associate’s Degree or Technical Training

Tools

SharePoint

Newforma

Cognos Reporting

Job description

Country: United States of America

Location: CAV17: NOR Fairfax 2750 Prosperity Avenue Suite 130, Fairfax, VA, 22031 USA

As one of the largest energy services companies in the U.S., NORESCO utilizes design-build and performance-based contracting vehicles to deliver energy and maintenance savings and significant infrastructure upgrades to existing facilities. NORESCO also provides build, own, operate and maintain (BOOM) services for central heating, cooling, and power-generation systems. NORESCO’s Sustainability Services group offers a full suite of sustainable design consulting services, including energy auditing, commissioning, and retro-commissioning, energy & daylighting analysis, LEED certification consulting, and sustainability master planning.

What makes NORESCO unique is our ability to engineer and implement turnkey energy solutions that meet each customer’s individual needs. At NORESCO, we pride ourselves on the excellent relationships we maintain with our customers. We earn their trust and respect through listening and timely response to their needs and concerns. These relationships, along with pursuing and hiring the best people, are truly why NORESCO is a leader in the energy industry.

NORESCO is a Carrier company. We offer competitive compensation and benefits packages.

NORESCO is looking for a Project Coordinator to join our team and take advantage of a great opportunity!

Key Responsibilities

• Assist project team with monthly reporting, communications, and follow-up of project staff.
• Support project teams that work remotely and are not typically in the project site office.
• Assist and take ownership of construction project administration and documentation functions including supporting project managers with:
• Project Meeting Minutes - taking notes, updating, and disseminating to project participants for subcontractor and client meetings.
• Accounting Support – Client and subcontractor invoicing, generation and processing of purchase orders, job cost and payroll reports, check requests, and job cost adjustments, project setup and closure.
• Bidding Support – Assist in the preparation of bid documents, subcontractor participation tracking and qualification packages review.
• Project Set-Up – Assisting with site setup, project binders, files, ordering supplies and materials, and safety equipment.
• General Administration Support - Project correspondence reports, invoicing, documentation QC, reproductions and other tasks that fall under general administration needs.
• Legal - Verify proper insurance for subcontractors and vendors, assist project managers with change order generation.
• Project O&M Manuals - Development and production of all aspects of O&M manuals including coordination with other departments while establishing due dates and driving deliverables to completion.
• Project Closeout – Including filing and archiving of project documents.
• Rebate Assistance - Filing, assisting with rebate applications and archiving project documents.
• General Office Assistance including ordering office supplies, breakroom supplies, and office communications.

Required Qualifications

• High School Diploma, GED, Associate’s Degree, or completion of a minimum of two years of post-secondary education or technical training.
• 3+ years of managing multiple large projects.
• 1+ years of experience with Microsoft Office, specifically Microsoft Excel.

Preferred Qualifications

• Experience in engineering, construction or manufacturing environment is a plus as well as understanding of construction terminology.
• Expertise in preparing and working with general and complex Excel spreadsheets/workbooks.
• Utilization of software programs: SharePoint, Newforma, Cognos Reporting and other NORESCO programs in addition to proficiencies of software requirements. Experience working with Newforma Document Management System is a plus.
• Ability to read, write and comprehend applicable written and/or oral instructions.
• Develop and assist with written communications and correspondence as needed.
• Understand how to coordinate project planning meetings with internal and external user groups.
• Work on special projects inclusive of process improvement for construction group inclusive forms, documents, and procedures.
• Excellent time management and superior organizational skills required.
• Possess knowledge of accounting and budget processes.
• Ability to work under pressure.
• Ability to work 40+ hours per week.

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Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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