Project Coordinator

Clario; United States; Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Provident fund

Medical insurance

Employee programs

Local events

Remote work flexibility

Job summary

Clario, part of Thermo Fisher Scientific, seeks a Project Coordinator to support study execution from startup to closeout. You will work with Project Managers, sponsors, sites, and cross-functional teams to ensure projects are on time, within scope, and of high quality.

This role offers a fast-paced environment for building project management expertise in Digital Physiology trials, contributing to therapies that impact patients globally.

Qualifications

• Bachelor’s degree or equivalent experience.
• 1–3 years in pharma/biotech/healthcare/clinical research or life sciences.
• Understanding of the drug development process and clinical trials.
• Strong organizational, planning, prioritization, and multitasking skills.
• Excellent interpersonal and written communications in English.

Responsibilities

• Support Project Managers through planning, setup, monitoring, and closeout of Digital Physiology studies.
• Assist with study database setup, maintenance, and project tracking.
• Prepare, maintain, and organize study documentation and records.
• Coordinate device distribution, inventory, and logistics activities.
• Create, update, and distribute project reports and meetings materials.
• Archive study documentation in compliance with procedures and regulations.
• Coordinate assurance meetings; prepare agendas and minutes, track action items.
• Assist with scope changes and project modifications documentation.
• Support invoicing, forecasting, and project reporting.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Cross-functional collaboration

English proficiency

Problem solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Join Clario, a part of Thermo Fisher Scientific and help deliver innovative Digital Physiology solutions that support clinical trials worldwide. As a Project Coordinator, you will play a critical role in supporting study execution from startup through closeout, working closely with Project Managers, sponsors, sites, and cross-functional teams to ensure projects are delivered on time, within scope, and with exceptional quality. This role offers an excellent opportunity to develop project management expertise within a fast-paced clinical research environment while contributing to technologies that help bring life-changing therapies to patients faster.

What We Offer

• Competitive pay and incentives.
• Provident fund and medical insurance.
• Engaging employee programs and local events.
• Modern office spaces and remote work flexibility.

What You’ll Be Doing

• Support Project Managers throughout the planning, setup, monitoring, and closeout phases of Digital Physiology studies and programs.
• Assist with study database setup, maintenance, and project tracking activities.
• Prepare, maintain, and organize study documentation and project records throughout the study lifecycle.
• Coordinate device and equipment distribution, inventory tracking, reconciliation, and logistics activities.
• Create, update, and distribute project reports, status updates, meeting materials, and study communications.
• Support the archival of study documentation and records in accordance with company procedures and regulatory requirements.
• Coordinate Project Assurance meetings, prepare agendas, document meeting minutes, and track action items through completion.
• Assist with documentation and database updates resulting from scope changes and project modifications.
• Support financial activities, including invoice reconciliation follow-up and preparation of forecasting and project reports.
• Facilitate issue management by documenting, tracking, and monitoring project issues to support timely resolution of customer concerns and escalations.
• Monitor project timelines and deliverables to help ensure study milestones are achieved.
• Respond to customer inquiries and participate in sponsor meetings and project calls as requested by the Project Manager.
• Take ownership of assigned project activities and independently manage specific deliverables when appropriate.
• Ensure timely completion of required training, documentation, and compliance requirements.
• Support continuous improvement initiatives and contribute to departmental objectives and operational excellence.

What We Look For

• Bachelor’s degree preferred, or equivalent combination of education and relevant industry experience.
• 1 to 3 years of experience within pharmaceutical, biotechnology, healthcare, clinical research, life sciences, Digital Physiology, or related industries.
• Understanding of the drug development process and clinical trial environment.
• Strong organizational, planning, prioritization, and multitasking skills.
• Excellent interpersonal and relationship-building skills with the ability to collaborate effectively across functions and geographies.
• Strong verbal and written communication skills, including the ability to communicate effectively in English.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams.
• High attention to detail with demonstrated responsiveness to inquiries, requests, and project deadlines.
• Strong time-management skills and the ability to manage competing priorities in a fast-paced environment.
• Customer-focused mindset with a commitment to delivering high-quality service and operational support.
• Ability to work independently while contributing effectively within a collaborative global team environment.

At Clario, a part of Thermo Fisher Scientific, our purpose is to transform lives by unlocking better evidence. It’s a cause that unites and inspires us. It’s why we come to work and how we empower our people to make a positive impact every day. Whether you’re advancing clinical science, building innovative technology, or supporting our global teams, your work helps bring life-changing therapies to patients faster.