Project Coordinator

VDart Inc; United States; Remote; USD 42,000 - 66,000; Full time

Job summary

VDart Inc. is seeking an Administrative Support Specialist to help the Engineering and Construction site teams on Wind, Wind Repower, STRP, Transmission and Substation, Solar projects. The role is primarily work-from-home with travel to sites as needed.

You will manage progress tracking, document control, and shipping, and you will train new users on Oracle Primavera Unifier while providing technical support to the department.

Qualifications

• Provides administrative support to Engineering and Construction site teams.
• Experience in document management and progress tracking.
• Ability to coordinate site travel and logistics.
• Willingness to train others and provide user support for software.

Responsibilities

• Provide administrative support to Engineering and Construction site teams on Wind, Wind Repower, STRP, Transmission and Substation, Solar, Solar Repower, Energy Storage, Battery Augmentation, and Remediation projects.
• Assist with progress tracking, document management, office supply orders, vehicle orders and shipping packages.
• Manage processes, records, documents, and reports within Oracle Primavera Unifier.
• Train new users on software and provide technical support/troubleshooting.
• Confirm receipt of material deliveries for invoice processing.
• Submit service confirmations and change orders for vendor materials or services.

Skills

Administrative support

Document management

Travel coordination

Training

Communication

Tools

Oracle Primavera Unifier

Job description

Job Overview

• Work mainly from home travel to sites for kickoffs or other site visits is encouraged.
• Provide administrative support to Engineering and Construction site team on Wind, Wind Repower, STRP, Transmission and Substation, Solar, Solar Repower, Energy Storage, Battery Augmentation, and Remediation projects to include but not limited to progress tracking, document management, office supply orders, company vehicle orders and shipping packages.
• Responsible for helping to manage processes, records, documents, and reports within the Oracle Primavera Unifier software.
• Train new users on software as it pertains to their department and specific job duties as well as provide technical support/trouble shooting.
• Confirm receipt of material deliveries for invoice processing.
• Submit service confirmations and change orders for vendor material or services.

Some Responsibilities for Position, but Not Limited To

• Setting up administrative 3rd party accounts UPS, Office Depot, etc.
• Request site trailer items from EPC.
• Assist site teams.
• Order Trucks and obtaining insurance.
• Ordering office supplies.
• Ordering Site Swag.
• Order Mock Kits.
• Order Oil Sample Kits.
• Reviewing & tracking documents.
• Work with EPC on training needs and supplying correct documents according to contract.
  • Create Weekly Report.
  • Review EPC documents & verify uploaded correctly.
• Weekly Reporting (POWs, CSUs, other weekly reports).
• Uploading Indicators.
• Uploading the Commissioning Trackers.
• Uploading Component Trackers.
• Create Service Confirmations & or Change Orders for PO's.
  • Process Invoices.
  • PO Origination Requests in GEP.
• Audit project documents.
• Assist Legal, Financing & Independent Engineers.
• Create and update contact list for projects.
  • Update Unifier.
  • Assist with training as needed.
• Attend /call-in for Meeting.
  • Daily POD.
  • Weekly POW.
  • Weekly Check-ins.
  • Monthly.
• Able to travel to sites as needed.