Project Coordinator

CLEAResult; Town of Texas (WI); Hybrid; USD 24,000 - 35,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid vacation

Volunteer time off

Employee recognition program

Employee assistance program

On-demand training courses

Job summary

CLEAResult is seeking a Project Coordinator to support Commercial Energy Efficiency Programs. The role focuses on internal project coordination, data management, scheduling, reporting, payments, and quality assurance, assisting Commercial Program Managers, Account Managers, Energy Auditors, Technicians, and Operations staff through project tracking and documentation.

This position emphasizes accuracy and compliance in a fast-paced environment.

Qualifications

• 2-4 years of project coordination, administrative support, operations support, or related experience.
• Bachelor's degree preferred.
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
• Experience with data entry, data validation, reporting, and quality assurance processes.
• Demonstrated attention to detail and commitment to data accuracy.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience working with CRM systems, Salesforce, project tracking applications, or comparable database platforms preferred.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a diverse group of stakeholders.
• Experience supporting commercial energy efficiency, utility, construction, engineering, facilities, or related programs preferred.

Responsibilities

• Coordinate and track commercial energy efficiency projects from initiation through completion.
• Support Technicians, Energy Auditors, Account Managers, Project Managers, and Operations staff with project logistics and administrative activities.
• Review, verify, and maintain project documentation, files, correspondence, and program records to ensure accuracy and completeness.
• Process project transactions and payments in accordance with program requirements and established procedures.
• Enter, maintain, validate, and audit data across multiple systems, including CRM platforms, utility portals, and internal tracking tools.
• Perform quality assurance and quality control reviews to identify and resolve documentation, data, and project processing errors before submission.
• Process project information and applications through Salesforce, utility portals, and other program management systems.
• Coordinate material ordering requests for project teams, including energy-saving measures and program-related equipment such as weather stripping, showerheads, and other installed products.
• Track material inventory requests and coordinate delivery to the appropriate warehouse, program location, or project team.
• Export and distribute predesigned reports to support project management, forecasting, and operational decision-making.
• Compile and monitor pipeline data to provide visibility into project status, workload forecasts, and program performance metrics.
• Assist with scheduling coordination, including organizing meetings, coordinating cross-functional project activities, and sending calendar invitations as needed.
• Attend staff meetings and provide ongoing program and operational support.
• Complete special projects and process improvement initiatives as assigned.

Skills

Project coordination

Data management

Communication

Multitasking

Education

Bachelor's degree

Tools

Salesforce

CRM systems

Job description

At CLEAResult, we lead the transition to a sustainable, equitable, and carbon-neutral energy-efficiency future for our communities and our planet. We do that by creating a people-first culture built on trust, accountability, and transparency; where every employee - regardless of position, role, or identity is treated with respect and given an equal chance to thrive.

Additionally, you will enjoy:

Benefits

• Medical, Dental, and Vision Insurance; we also offer a company-paid health care concierge service to help navigate our health plan to make the best decisions for you and yours
• 401(k) with company match
• Paid vacation, sick, personal and parental leave time
• Paid Volunteer Time: giving back to our communities is important to us
• Employee Recognition Program - convert your recognition points into gift cards
• Employee Assistance Program - offers benefits to help you manage daily responsibilities
• Access to on-demand training courses to advance further in your career

Job Description

We are looking for a talented individual... To join our team as a Project Coordinator! The Program and Operations Support team ensures the smooth delivery of commercial energy efficiency projects and programs by providing critical administrative, operational, and project coordination support. This role is responsible for supporting Commercial Program Managers, Account Managers, Energy Auditors, Technicians, and Operations staff through project tracking, scheduling coordination, data management, reporting, payment processing, and quality assurance activities. The position is primarily internal-facing and plays a key role in ensuring projects move efficiently through the program lifecycle while maintaining high standards for accuracy and compliance. Here at CLEAResult, you will fit right in with our energetic team if you are resourceful, resilient, organized, and detail-oriented.

Responsibilities

• Coordinate and track commercial energy efficiency projects from initiation through completion.
• Support Technicians, Energy Auditors, Account Managers, Project Managers, and Operations staff with project logistics and administrative activities.
• Review, verify, and maintain project documentation, files, correspondence, and program records to ensure accuracy and completeness.
• Process project transactions and payments in accordance with program requirements and established procedures.
• Enter, maintain, validate, and audit data across multiple systems, including CRM platforms, utility portals, and internal tracking tools.
• Perform quality assurance and quality control reviews to identify and resolve documentation, data, and project processing errors before submission.
• Process project information and applications through Salesforce, utility portals, and other program management systems.
• Coordinate material ordering requests for project teams, including energy-saving measures and program-related equipment such as weather stripping, showerheads, and other installed products.
• Track material inventory requests and coordinate delivery to the appropriate warehouse, program location, or project team.
• Export and distribute predesigned reports to support project management, forecasting, and operational decision-making.
• Compile and monitor pipeline data to provide visibility into project status, workload forecasts, and program performance metrics.
• Assist with scheduling coordination, including organizing meetings, coordinating cross-functional project activities, and sending calendar invitations as needed.
• Attend staff meetings and provide ongoing program and operational support.
• Complete special projects and process improvement initiatives as assigned.

Requirements

• In this exciting career opportunity, you will have... 2-4 years of project coordination, administrative support, operations support, or related experience.
• Bachelor's degree preferred.
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
• Experience with data entry, data validation, reporting, and quality assurance processes.
• Demonstrated attention to detail and commitment to data accuracy.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience working with CRM systems, Salesforce, project tracking applications, or comparable database platforms preferred.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a diverse group of stakeholders.
• Experience supporting commercial energy efficiency, utility, construction, engineering, facilities, or related programs preferred.

What You'll Love About Working at CLEAResult

At CLEAResult, we are committed to creating a culture where our employees can thrive personally and professionally. You'll have the opportunity to work alongside a collaborative team dedicated to delivering innovative energy solutions while making a meaningful impact on businesses and communities. We offer competitive compensation, comprehensive benefits, professional development opportunities, and a flexible work environment that supports your success. This position supports Commercial Energy Efficiency Programs and is primarily focused on internal project coordination, operational support, data management, and process execution rather than direct customer interaction.

DOT Requirements

If applicable, meet all DOT qualification requirements and comply with all applicable federal, state, and local transportation regulations.

Compensation Range

Compensation Range $17.75 - $25.05 Currency USD Type Hourly Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant’s skills and prior relevant experience, certain degrees and certifications (e.g. JD/technology), for example. CLEAResult will not provide sponsorship or support for immigration status or work authorization including for international students. Applicants must be authorized to work in the country where the position is located without the need for employer sponsorship or support. Successful hires must pass pre-employment checks.

Equal Opportunity Employer

As an Equal Opportunity Employer, we are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant’s race, color, religion, national origin, marital status, age, sex, gender identity, sexual orientation, status as a qualified individual with a disability or protected veteran, or any other protected status. The above job description and job requirements are not intended to be all inclusive. CLEAResult retains the right to make changes or adjustments to job descriptions and/or requirements at any time without notice.

Company Overview

We change the way people use energy. CLEAResult started in Austin, Texas, in 2003 with a simple idea: a results-oriented company could have a positive impact by helping people make smart energy decisions. In the years since, we've grown to become the single largest provider of energy solutions in North America. Now, with offices in over 60 cities in the U.S. and Canada, we're able to tailor our efforts to fit our clients' specific needs, while positively impacting the energy landscape on a global scale.

OUR MISSION

We are driven to make a change. We offer a comprehensive set of energy programs and demand-side management strategies. Our energy experts design and maintain energy optimization services for utility companies as well as institutional, commercial and industrial organizations. We deliver solutions that lower load requirements for utilities, reduce energy bills for end users and minimize environmental burdens on communities. Every day, in every way possible, we change the way people use energy.