Project Coordinator

Symrise; Teterboro (NJ); On-site; USD 66,000 - 70,000; Full time

Job summary

Symrise, a global supplier of fragrances, flavors, food, nutrition, and cosmetic ingredients, is hiring a Project Coordinator in New Jersey. You will coordinate product development initiatives across Beauty Activations, manage the product development library, and provide responsive commercial support.

You will work across technical, sales, marketing, and procurement teams to ensure projects are well-documented, prioritized, and advanced toward customer presentation and commercialization,

Qualifications

• Bachelor’s degree in business, project management, supply chain, chemistry, cosmetic science, or related field.
• Experience in beauty, personal care, cosmetics, fragrance, consumer products, or related development.
• Proven ability to coordinate projects and manage multiple priorities in a deadline-driven environment.
• Strong proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and tracking tools.
• Excellent organizational, analytical, written, and verbal communication.
• Ability to work independently, protect confidential information, and build cross-functional relationships.

Responsibilities

• Coordinate product development initiatives, timelines, deliverables, and follow-up across Beauty Activations and partner functions.
• Receive, document, and track project requests, ensuring requirements, priorities, owners, milestones, and next steps are defined.
• Schedule project reviews and cross-functional meetings; prepare agendas, capture decisions and action items, and follow through on commitments.
• Identify timeline risks, missing information, resource constraints, and escalated issues to the Director of Beauty Activations as appropriate.
• Maintain accurate project trackers, status reports, and support documentation to improve visibility and ensure timely execution.
• Own the organization and day-to-day maintenance of the product development library, including prototypes, costing records, presentation materials, and related assets.
• Coordinate sample inventory, labeling, storage, and disposition in partnership with laboratory and technical teams.
• Work with Marketing to support periodic library reviews to identify gaps and opportunities to improve usability.

Skills

Project coordination

Cross-functional teamwork

Microsoft Excel

PowerPoint

Written and verbal communication

Detail orientation

Independent work

Education

Bachelor’s degree in business, project management, supply chain, chemistry, cosmetic science

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Collaborative project tracking tools

Job description

About us

Symrise is a global supplier of fragrances, flavors, food, nutrition, and cosmetic ingredients. Its clients include manufacturers of perfumes, cosmetics, food and beverages, pharmaceuticals and producers of nutritional supplements and pet food.

Its sales of € 4.9 billion in the 2025 fiscal year make Symrise a leading global provider. Headquartered in Holzminden, Germany, the Group is represented by more than 100 locations in Europe, Africa, the Middle East, Asia, the United States and Latin America.

Symrise works with its clients to develop new ideas and market-ready concepts for products that form an integral part of everyday life. Economic success and corporate responsibility are inextricably linked as part of this process.

Symrise – always inspiring more…

Your role

The Project Coordinator supports the Beauty Activations team by coordinating product development initiatives from request through completion, maintaining an organized and current product development library, and providing responsive commercial support. Working across technical, sales, marketing, procurement, and other cross-functional teams, this role helps ensure projects are accurately documented, appropriately prioritized, and advanced efficiently toward customer presentation and commercialization. The Project Coordinator reports to the Director of Beauty Activations and performs additional responsibilities as assigned.

Key Responsibilities

Product Development Coordination

• Coordinate product development initiatives, timelines, deliverables, and follow-up activities across Beauty Activations and partner functions.
• Receive, document, and track project requests, ensuring requirements, priorities, owners, milestones, and next steps are clearly defined.
• Schedule project reviews and cross-functional meetings; prepare agendas, capture decisions and action items, and follow through on commitments.
• Identify timeline risks, missing information, resource constraints, and escalated issues to the Director of Beauty Activations as appropriate.
• Maintain accurate project trackers, status reports, and support documentation to improve visibility and ensure timely execution.

Product Development Library Management

• Own the organization and day-to-day maintenance of the product development library, including prototypes, costing records, presentation materials, and related assets.
• Establish and maintain version control, indexing, and archival practices so information is accurate, current, and easy to retrieve.
• Coordinate sample inventory, labeling, storage, and disposition in partnership with laboratory and technical teams.

Internal

• Work with Marketing to support periodic library reviews to identify gaps, outdated materials, and opportunities to improve usability and showcase innovation.

Sales and Costing Support

• Be instrumental in helping with sales support through timely, accurate formula costing by gathering ingredient and other relevant cost inputs from appropriate stakeholders and systems that are in place.
• Prepare and maintain costing analysis worksheets and update accordingly when formulas, raw material prices, or project requirements change.
• Assist with customer facing preparation, sample coordination, product information, and presentation materials.
• Respond to routine requests and route technical, pricing, or commercial questions to the appropriate team members.
• Perform other duties and special projects as assigned by the Director of Beauty Activations.

About you

Required

• Bachelor’s degree in business, project management, supply chain, chemistry, cosmetic science, or a related field, or equivalent relevant experience.
• Experience in beauty, personal care, cosmetics, fragrance, consumer products, specialty chemicals, or a related product development environment.
• Demonstrated experience coordinating projects, maintaining detailed records, and managing multiple priorities in a deadline-driven environment.
• Strong proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and collaborative project-tracking tools.
• Strong organizational, analytical, written, and verbal communication skills with consistent attention to detail.
• Ability to work independently, follow established processes, protect confidential information, and build effective cross-functional relationships.

Our offer

Become part of our open and transparent culture. It will give you the opportunity to flourish and to develop inspiring experiences that contribute to the health and well‑being of consumers in 160 countries around the world. Putting our employees in focus fuels our strong company growth above market rates and makes us an excellent place to develop your career.

Come join us and embark on a fascinating journey with Symrise.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Pay Transparency Disclosure: The expected gross salary for this position is USD $65977.00 – USD $70,000.00. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and company performance.