Project Coordinator

DH Pace Company; Tempe (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off and holidays

Life insurance

Job summary

DH Pace Company, Inc. seeks a Project Coordinator in Tempe, AZ to oversee project coordination, administration, and customer satisfaction from sale through completion.

You will manage documentation, track costs, coordinate with internal teams and external partners, and ensure projects finish efficiently. Responsibilities include setting up tickets, gathering costs, and entering contract billing; coordinating with vendors; tracking submittals; resolving project issues with managers; and ensuring

Qualifications

• High School Diploma or equivalent.
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Strong problem-solving abilities and collaboration.

Responsibilities

• Learn and follow DH Pace processes and procedures for project management.
• Set up job tickets and projects, gather costs, and enter billing information.
• Provide project cost accounting and manage vendor/billing as assigned.
• Coordinate tasks between internal staff, customers, vendors, and subcontractors.
• Prepare, track, and distribute submittals and maintain required documentation.

Skills

Project coordination

Communication

Time management

Education

High School Diploma

Job description

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100 th anniversary in business.

DH Pace Company, Inc. is seeking to hire aProject Coordinator at our Tempe, AZ location to oversee project coordination, administration, and customer satisfaction from initial sale through project completion. This individual will be responsible for managing project documentation, tracking costs, coordinating with internal teams and external partners, and ensuring projects are completed efficiently.

What You'll Do

Learn and follow DH Pace processes and procedures for project management

Set up job tickets and projects, gather material and labor costs, and enter job costs and contract billing information into the system according to contract specifications

Provide project cost accounting and manage vendor and subcontractor billing as assigned

Coordinate tasks between internal employees, customers, vendors, and subcontractors to ensure customer satisfaction; serve as the primary point of contact for assigned projects

Prepare, track, and distribute submittals to vendors and subcontractors, maintaining daily logs to ensure required documentation, including contracts, purchase agreements, insurance, and lien waivers, remains current

Work closely with Project Managers and Operations Management to identify, research, and resolve project-related issues, including job execution, improper materials, and warranty work, while helping prevent similar issues on future projects

Communicate customer needs to internal departments and follow up on requests from customers, third parties, and internal employees

Review job contracts for contractor and subcontractor requirements, ensuring all necessary documentation is completed and submitted to facilitate timely invoicing and payment

Complete paperwork for vendor and subcontractor payments, distribute payments as required, and collect lien waivers within established job deadlines

Assist other project staff with various tasks and work overtime as required

Other duties as assigned

What You Bring

High School Diploma or equivalent required

Strong organizational skills and attention to detail, with the ability to manage multiple projects and priorities simultaneously

Excellent communication and customer service skills, with the ability to coordinate effectively with customers, vendors, subcontractors, and internal teams

Strong problem-solving skills and the ability to work collaboratively to resolve project-related issues

What We Offer

• Comprehensive medical, dental, and vision coverage — available your first full month


• Generous paid time off plus paid holidays and floating holidays


• Company-paid life insurance, short-term disability, and long-term disability


• 401(k) with employer match


• Health Savings Account (HSA) and Flexible Spending Account (FSA) options


• Voluntary benefits including supplemental life and critical illness coverage


• Employee discounts for you and your immediate family


• Competitive compensation with annual performance reviews

Successful completion of employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.

DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

DH Pace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age disability, protected veteran status, genetic information, or any other status protected by applicable federal, sate, or local law.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in DH Pace's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.