Project Coordinator

Yulista Holding, LLC; Tacoma (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive wages

Annual performance reviews

Mentorship program

Tuition reimbursement

Health insurance

Paid time off

Job summary

Yulista Holding, LLC in Tacoma, WA is seeking a detail-oriented individual for managing project paperwork and coordinating payroll. This position focuses on supporting Project Managers through critical documentation and adherence to labor requirements.

Applicants should have a high school diploma and two years of relevant experience in a similar role. Preferred candidates will possess a Bachelor’s degree in Construction Management or related field, alongside experience with project management software.

Qualifications

• Two years of experience in a similar position.
• Valid state driver's license and compliance with driving policy.
• Ability to pass drug, driving and background screening.

Responsibilities

• Maintain and file paperwork, project documents and certified payroll.
• Prepare and turn in weekly payroll to accounting.
• Develop and maintain project plans using Critical Path Management.

Skills

Analytical skills

Project management

Communication skills

Organizational skills

Education

High School Diploma or equivalent

Bachelor's degree in Construction Management or related field

Tools

HCSS

Procore

P6

Job description

Responsibilities

• Maintain and file paperwork, project documents and certified payroll.
• Monitor, track and send all prepared and received Certified Payroll as required.
• Prepare and turn in weekly payroll to accounting, ensuring all timecards follow the union MLA guidelines.
• Coordinate with Human Resources to meet client/project labor requirements and adherence of the company local hire policy at project sites.
• Support Project Managers & Estimators by obtaining pricing for the development of cost estimates.
• Develop and maintain project plans, including timelines, project phases and activities using Critical Path Management techniques and company‑designated software programs.
• Ensure all required documents are received from subcontractors prior to starting on‑site work.
• Assist in coding invoices to properly track project expenses against the budget.
• Monitor, track and send all job‑related invoices and turn in approved invoices to Accounts Payable in a timely manner.
• Prepare and turn in all expense reports and personal mileage reports for the Civil Project Managers to code and submit each month.
• Manage contract document compliance; file Intents and Affidavits for all civil jobs.
• Assist Project Managers in managing Lien Releases and Pay Applications each month for civil jobs.
• Assist in verbally communicating effectively with clients.
• Assist in developing presentations for outside agencies and internal communications.
• Coordinate and attend client meetings; record action items and execute follow‑through.
• Collect required documentation from subcontractors, clients, or vendors.
• Assist with new job/office setup including materials, supplies, local service account setup and communication.
• Coordinate creation, setup and use of folders for the company shared drive and Procore.
• Coordinate office setup requirements such as hardware, software, internet, cell phones, desk phones and laptops for satellite offices or job sites.
• Prepare and review closed jobs reports for continuation of close‑out and funds collection.
• Maintain all government base passes and documentation.
• Responsible for setting up accounts with vendors as needed.
• Develop and maintain positive working relationships with co‑workers and other departments.
• Plan, coordinate and prioritize multiple projects simultaneously.
• Assist President and all staff with any issues that arise requiring immediate action.
• Work in a constant state of alertness and maintain a safe manner.
• Perform other duties as directed.
• Supervisory Functions: This position does not have supervisory responsibilities.

Qualifications

Minimum Qualifications:

• High School Diploma or equivalent.
• Two (2) years’ experience in a similar position.
• Valid state driver’s license and compliance with the company driving policy.
• Ability to pass drug, driving and background screening.

Preferred Qualifications:

• Bachelor’s degree in Construction Management, Engineering or related field.
• Experience with project management software such as HCSS, P6 and Procore.
• Prior work experience in the civil construction industry, including operations, accounting, estimating and financial analysis.
• Prior construction industry experience.

Knowledge, Skills & Abilities

• Advance knowledge in various field construction concepts, practices and procedures.
• Advanced knowledge and skills in computerized accounting systems, financial reporting and project management systems.
• Ability to read construction plans and specifications.
• Excellent analytical and technical skills.
• Strong project management and organizational skills.
• Exceptional time‑management skills.
• Excellent oral and written communication skills.
• Ability to work in a team environment.
• Good working knowledge of business software applications used by the company.
• Ability to learn new applications and procedures.
• Ability to perform basic math and calculate percentages.
• Ethical business conduct.
• Detail oriented with superior organizational, follow‑up and records‑maintenance skills.
• Resourcefulness in assisting management and co‑workers.
• Reading and interpreting safety rules, operating and maintenance instructions and procedure manuals.
• Writing routine reports and correspondence.
• Ability to travel up to 10% of the time.
• Safe operation of a motor vehicle.
• Ability to work in a Native Corporation multi‑business environment.

Benefits

• Competitive wages and bonus programs.
• Annual performance reviews with training recommendations.
• Mentorship program.
• Tuition reimbursement.
• Safety gear allowance of $350 annually.
• Health insurance through the Federal Employee Benefit Program (FEHB) with low employee premiums.
• FSA, HSA and dependent‑care options.
• Dental and vision insurance.
• Employee Assistance Program.
• Company‑paid Life Insurance, AD&D and LTD.
• Voluntary life insurance and AD&D, STD, Accident, Cancer/Critical illness, Whole Life Insurance.
• Paid time off: 15 days (0–2 years), 23 days (3–5 years), 27 days (6–9 years), 30 days (10–14 years), 33 days (15–19 years), 37.5 days (20+ years).
• 10 regular holidays, 1 bonus work anniversary “floating” holiday, and eligibility for a 401(k) match of $0.50 on the dollar up to 6% of your contribution.

Employment Preferences & Equal Opportunity Statement

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential and will help you reach yours.

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non‑work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information or other protected status. When applicable, our policy of non‑discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION: The company’s business philosophy and practice is to provide reasonable accommodations according to applicable state and federal laws to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job and are not an exhaustive list of all job duties, responsibilities or requirements. This job description is not an employment agreement or contract. Management reserves the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.