Project Coordinator

Milestone Technologies, Inc.; San Jose (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Milestone Technologies, Inc. is seeking a Project Coordinator to track team projects and tasks, ensuring timely deliverables and accurate metrics. The role supports new and ongoing initiatives with coordination across functions.

Responsibilities include data visualization, presentation creation, and building consensus among stakeholders, while maintaining high-quality client support and process documentation.

Qualifications

• 3–5 years’ experience with project coordination.
• Proficiency with Microsoft Office Suite.
• Knowledge of process and procedures development.
• Strong analytical and critical thinking skills.
• Highly motivated and able to work independently as well as in a team.
• Strong written and verbal communications skills.

Responsibilities

• Track team projects and tasks using internal tools to ensure timely completion.
• Provide project support to new and ongoing initiatives.
• Develop insightful recommendations to address complex problems.
• Create data visualizations and presentations for stakeholders.
• Coordinate cross-functional projects from outline to implementation.
• Support finance/contracting coordination as requested.
• Coordinate events and tours as requested.

Skills

Project coordination

MS Office Suite

Analytical thinking

Independent work

Written and verbal communication

Education

High School diploma or GED

Bachelor's Degree (preferred)

Job description

Company Overview

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprises that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Job Overview

The Project Coordinator will assist by tracking team projects and tasks using internal tools to ensure timely completion of deliverables and accurate capture of metrics; while also providing project support to new and ongoing initiatives. The Project Coordinator will provide general project coordination in support of the execution of projects for the client.

• Develop insightful recommendations to address complex operational and strategic problems
• Evaluate the impact of proposed changes, with attention to scalability and sustainability over time
• Responsible for delivering superior support to the client
• Data visualization and presentation creation
• Presentation facilitation
• Create project plans and build consensus among diverse sets of stakeholders
• Coordinate cross-functional projects from outline to implementation
• Support finance/contracting coordination as requested
• Coordinate events and tours as requested
• Design standardize processes and Best Practices from initiation to completion in partnership with SMEs, including project scope, documentation, measurements, communication and implementation to leaders and teams
• Provide key business partners with information and recommendations to assist in the development and implementation of training resources and plans.
• Research and evaluates industry standards and benchmarks to support project
• Foster strong cross pyramid partnerships and able to effectively prioritize workload demands to meet project deadlines
• Develop sustainable best practices, process knowledge documents and standards intended for teams
• Proof and edit communications, best practice documents, resource tools and trainings
• Support creation of web-based training templates and knowledge articles, business reviews and presentation documents
• Create sustainable communication themes in conjunction with systematic routines, processes, and preparedness activities

Required Skills

• High School diploma or GED required
• 3-5 years’ experience with project coordination required
• Proficiency with Microsoft Office Suite
• Knowledge of process and procedures development
• Strong analytical and critical thinking skills
• Highly motivated and able to work independently as well as in a team
• Strong written and verbal communications skills

Preferred Skills

• Bachelor's Degree
• Training and/or certification in team management or supervisory skills

Compensation

Estimated Pay Range: The estimated pay range for this position is USD $30.00/Hr. - USD $35.00/Hr. and is a Non-Exempt role.

Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.

Our Commitment to Diversity & Inclusion

At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for ouremployees butis also critical to our continued success. Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees. We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you.