Project Coordinator

Pendulum Therapeutics; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401k with company matching

Competitive salary and equity packages

Health, dental, vision, and life保险

Job summary

Pendulum Therapeutics in San Francisco seeks an organized Project Coordinator to join our Product team. You’ll partner with the Program Manager to keep initiatives on track, supporting Supply Chain and cross-functional efforts from supplier onboarding to packaging changes and new product launches.

You’ll draft agendas, maintain files, track deliverables, flag risks, and help run kickoffs and retrospectives. Strong organizational, communication, and spreadsheet skills are essential.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Proficient with Google Workspace.
• 1–3 years of project management experience in operations, supply chain, procurement or related role.
• Comfort with data in spreadsheets (sorting, filtering, formulas, lookups).
• Experience supporting product launches or supplier onboarding.
• Familiarity with ERP or inventory systems (such as NetSuite) or PO workflows.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Experience with scheduling frameworks (like Gantt charts) and project management tools.
• Cross-functional collaboration across supply chain, Regulatory, Quality, Finance, Product, and Marketing.

Responsibilities

• Coordinate with the Program Manager to move projects forward and support cross-functional initiatives.
• Support day-to-day coordination and management of Supply Chain and other cross-functional projects, including supplier onboarding, packaging changes and new product launches.
• Draft meeting agendas, capture notes and action items, and distribute follow-ups.
• Monitor daily progress on project deliverables and flag risks, delays, or blockers to the Program Manager.
• Maintain project documentation, keeping files, trackers, and shared folders organized, current, and easy to find.
• Update project plans, timelines, and status reports.
• Schedule meetings and coordinate availability across internal teams and external partners.
• Work cross-functionally with Supply Chain, Regulatory, Quality, Finance, Product, and Marketing.
• Serve as the main point of contact between team members and the Program Manager.
• Draft and update SOPs and checklists as workflows change.
• Help run project kickoffs and retrospectives, and capture lessons learned.
• Help identify opportunities to improve project processes and templates.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Google Workspace

Project management

Spreadsheets data handling

Time management

Cross-functional collaboration

Scheduling frameworks (Gantt charts)

ERP/NetSuite familiarity

Supply chain knowledge

Tools

NetSuite

Job description

Responsibilities

• We’re looking for an organized, proactive Project Coordinator to join our Product team. You’ll work closely with the Program Manager to keep projects moving, supporting Supply Chain and other cross-functional initiatives such as supplier onboarding, packaging changes and new product launches. You’ll be the person who keeps the details in order: agendas drafted, files organized, deliverables tracked, and issues flagged early
• We’re looking for someone who’s energized by the pace and possibility of a fast-growing, mission-driven company. You thrive in a collaborative, nimble environment where ideas are shaped through iteration, feedback, and shared vision. You’re not just a big thinker—you’re also a creative problem-solver who knows how to make things happen with limited resources. If you’re excited by the opportunity to help shape a young brand from the ground up, and passionate about building something with purpose, you’ll feel right at home here
• Support day-to-day coordination and management of Supply Chain and other cross-functional projects, including supplier onboarding, packaging changes and new product launches
• Draft meeting agendas, capture notes and action items, and distribute follow-ups
• Monitor daily progress on project deliverables and flag risks, delays, or blockers to the Program Manager
• Maintain project documentation, keeping files, trackers, and shared folders organized, current, and easy to find
• Update project plans, timelines, and status reports
• Schedule meetings and coordinate availability across internal teams and external partners
• Work cross-functionally with Supply Chain, Regulatory, Quality, Finance, Product, and Marketing
• Serve as the main point of contact between team members and the Program Manager
• Draft and update SOPs and checklists as workflows change
• Help run project kickoffs and retrospectives, and capture lessons learned
• Help identify opportunities to improve project processes and templates

Benefits

• 401k with company matching
• Competitive salary and equity packages
• Health, dental, vision, and life insurance
• Flexible schedules and unlimited vacation policy
• Commuter benefits
• Cell phone stipend
• Collaborative team environment
• Casual culture (66% of founders usually wear hoodies)
• Small on-site gym
• Strong emphasis on work/life balance: we believe it, we encourage it, we live it
• Walking distance to Bart & Muni

Qualifications

Excellent organizational skills and attention to detailStrong written and verbal communication skillsProficiency with Google Workspace1-3 years of experience in project management in operations, supply chain, procurement or a similar roleComfort working with data in spreadsheets (sorting, filtering, formulas, lookups)Ability to manage multiple tasks and deadlines in a fast-paced environmentTechnical Proficiency: Using scheduling frameworks (like Gantt charts), spreadsheets, and project management toolsOrganization: Multitasking and managing daily details across multiple workflowsTime Management: Keeping fast-moving tasks aligned with deadlinesCommunication: Clear verbal and written updates for stakeholders and teamsExperience supporting product launches or supplier/vendor onboardingExposure to supply chain, procurement, or consumer productsFamiliarity with ERP or inventory systems (such as NetSuite) or purchase order workflows