Project Coordinator

WhiteWater; San Diego (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

FlowRider Inc in San Diego, part of Whitewater West, seeks a Project Coordinator to support management across design, procurement, installation and commissioning to ensure on-time delivery and budget alignment.

You will set up and maintain project records, assist with procurement and sales orders, collect revenue from clients, and coordinate with stakeholders to define scope and deliverables while maintaining strong communication and documentation.

Qualifications

• University/college or technical school training preferred.
• Experience as project assistant or coordinator in a similar field.
• Exposure to project management activities in a technical setting.
• Document control experience in engineering or architectural contexts is a plus.
• Experience with SharePoint and Microsoft Project is an asset.
• Accounting experience is an asset.

Responsibilities

• Set up and maintain all project records, including analysis, submission, and management of documents.
• Assist project managers with daily tasks: procurement, sales orders, and revenue collection; monitor installations.
• Document meeting discussions, track actions, and share clear summaries with the team.
• Collaborate with stakeholders to define project scope, deliverables and objectives aligned with goals.
• Develop knowledge of products and installation requirements.
• Follow NCR/OFI procedures for non-conformance and opportunities for improvement.
• Potentially oversee a small number of projects concurrently with emphasis on on-time delivery and margin.

Skills

Time management

Organizational skills

Analytical skills

Communication

Team player

Education

University/college/technical school training

Tools

SharePoint

Microsoft Project

Job description

FlowRider Inc, a subsidiary of Whitewater West, leads the stationary wave systems industry, but at heart, we are a service business, and that means we are a people business. In this way, we excel and create value for our clients by listening to their needs, collaborating to create solutions, problem-solving and attending to the details. Our culture, as you would expect, reflects these traits. We are a very small, diverse group who work together and do whatever it takes to enforce our mission of service to the industries we are involved in. Whatever the expertise we bring from all over the world, we listen and learn from each other because we are aligned behind a clearly understood purpose: patron enjoyment and thorough satisfaction to our client(s).

Position: Project Coordinator

Shift: 40 hours | Full-time

Department: Operations

Location: San Diego, USA

Reports to: Project and Operations Manager, FlowRider Inc

FlowRider Inc is seeking a Project Coordinator to join our team at our San Diego head office! Reporting to the Project and Operations Manager, this position will assist project management in the administration of all project-related administrative tasks. You will be responsible for the coordination of projects within established schedules & budgets, typically from the sale, through design, engineering, procurement, installation, commissioning certification and settlement of final accounts.

Your Role

• Set up and maintain all project records including but not limited to analyzing, reviewing, submitting, and managing the execution of project documents.
• Assist project managers in daily project tasks, including but not limited to procurement, sales orders , timely collection of revenue from clients, and monitoring/managing the installation activities of projects.
• Document meeting discussions, track action items, and distribute clear summary reports to team members.
• Partner with key stakeholders and clients to establish project scope, deliverables, and strategic objectives aligned with business goals.
• Develop a well-rounded knowledge of products and installation requirements.
• Usage of non-compliance reporting (NCR)/opportunity for improvement (OFI) procedures.
• There may be an opportunity to managing and overseeing a limited number of small projects concurrently with a focus on On-Time Delivery, maximizing margin and revenue enhancement and minimizing warranty claims.

Qualifications And Experience

• A university, college or technical school training is preferred.
• Previous experience as a project assistant or coordinator in a similar field.
• Experience in a technical role with exposure to project management activities preferred.
• Document Control experience in an engineering or architectural firm would be an asset.
• Previous experience with the use of SharePoint and Microsoft Project is an asset.
• Accounting experience is an asset.

Competencies, Skills & Abilities

• Positive and results-oriented attitude with excellent time management, organization and priority-defining skills.
• Proficiency in Microsoft Office is required.
• Detail-oriented and exceptional analytical skills.
• Ability to develop and maintain effective internal and external working relationships with all levels in the organization.
• Must be a team player and self-starter, and require minimal supervision.

Whitewater Competencies

• Accountability – We do what we say
• Collaboration – We work well together
• Customer Focus – We know and respond to our customers
• Communication – We listen to and understand each other
• Authenticity – We are honest and trust each other
• Resilience – We deal effectively with pressure, are persistent and optimistic
• Flexibility & Adaptability – We are willing and able to respond to changing circumstances.

FlowRider is proud to be an equal opportunity employer. We celebrate the diversity of all employees and applicants and are strongly committed to creating an inclusive environment for everyone.

We thank all the candidates who take the time and energy to apply. Given the volume of applications, it makes responding personally to each applicant difficult, but please know we are grateful for your interest. We look forward to connecting with you through this search or future ones. All the best in your job search.