Project Coordinator

School Leaders; San Clemente, Los Angeles (CA, CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Full benefits

Job summary

School Leaders (Dixon SmartSchoolHouse LLC dba School Leaders) seeks a Program Administrator to support engagements across California K-14 facilities projects. You will handle board packets, oversight committee materials, contract and insurance tracking, DSA file hygiene, CRM upkeep, and invoice support.

This role requires 2+ years in program administration, experience with Google Workspace and CRM tools, and an associate's or bachelor's degree preferred.

Qualifications

• 2+ years in project or program administration, ideally in AEC, public agency or school district settings.
• Google Workspace, Zoho or similar CRM, and Adobe/Bluebeam.
• Associate's or bachelor's degree preferred.

Responsibilities

• Prepare board and Citizens' Bond Oversight Committee packets
• Track consultant and contractor agreements, insurance certificates and DIR registration
• Maintain DSA project files and certification status logs
• Keep Zoho CRM and the weekly ops tracker current
• Support monthly invoicing and time-entry review
• Coordinate meetings, travel and conference logistics

Skills

Project administration

Public sector experience

Schedule & coordination

Education

Associate's degree or bachelor's degree preferred

Tools

Google Workspace

Zoho CRM

Adobe/Bluebeam

Job description

School Leaders (Dixon SmartSchoolHouse LLC dba School Leaders)

About School Leaders

School Leaders is an education-facilities consulting firm serving California's K-14 community. We assist school districts, county offices of education, and community colleges with planning, funding, and delivering facilities. Services span bond program management, facility master planning, needs assessments, fiscal stabilization, strategic planning, superintendent searches, and leadership training.

About the Role

Program administration across engagements: board and oversight-committee packets, contract and insurance tracking, DSA file hygiene, CRM and Google Workspace upkeep, and invoice support for our two-entity billing process.

Key Responsibilities

• Prepare board and Citizens' Bond Oversight Committee packets
• Track consultant and contractor agreements, insurance certificates and DIR registration
• Maintain DSA project files and certification status logs
• Keep Zoho CRM and the weekly ops tracker current
• Support monthly invoicing and time-entry review
• Coordinate meetings, travel and conference logistics

Qualifications

• 2+ years in project or program administration, ideally in AEC, public agency or school district settings
• Google Workspace, Zoho or similar CRM, and Adobe/Bluebeam
• Associate's or bachelor's degree preferred

$65,000–$85,000 base

Full benefits.

School Leaders / Dixon SmartSchoolHouse LLC is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.