K-12 School Facilities Program Coordinator

School Leaders; San Clemente, Los Angeles (CA, CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Full benefits

Job summary

School Leaders (Dixon SmartSchoolHouse LLC dba School Leaders) seeks a Program Administrator to support engagements across California K-14 facilities projects. You will handle board packets, oversight committee materials, contract and insurance tracking, DSA file hygiene, CRM upkeep, and invoice support.

This role requires 2+ years in program administration, experience with Google Workspace and CRM tools, and an associate's or bachelor's degree preferred.

Qualifications

• 2+ years in project or program administration, ideally in AEC, public agency or school district settings.
• Google Workspace, Zoho or similar CRM, and Adobe/Bluebeam.
• Associate's or bachelor's degree preferred.

Responsibilities

• Prepare board and Citizens' Bond Oversight Committee packets
• Track consultant and contractor agreements, insurance certificates and DIR registration
• Maintain DSA project files and certification status logs
• Keep Zoho CRM and the weekly ops tracker current
• Support monthly invoicing and time-entry review
• Coordinate meetings, travel and conference logistics

Skills

Project administration

Public sector experience

Schedule & coordination

Education

Associate's degree or bachelor's degree preferred

Tools

Google Workspace

Zoho CRM

Adobe/Bluebeam

Job description

School Leaders (Dixon SmartSchoolHouse LLC dba School Leaders) seeks a Program Administrator to support engagements across California K-14 facilities projects. You will handle board packets, oversight committee materials, contract and insurance tracking, DSA file hygiene, CRM upkeep, and invoice support.

This role requires 2+ years in program administration, experience with Google Workspace and CRM tools, and an associate's or bachelor's degree preferred.