Project Coordinator

Careers at Southland; Carrollton (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

Medical, dental, and vision insurance

Annual bonus program

Paid parental leave

Paid holidays, vacation, and personal‑

Professional development opportunities

Job summary

Southland Industries is seeking a Project Coordinator to support a project team with data entry, reporting, and scheduling updates. You will work with COINS ERP data, change orders, subcontract documents, and labor cost reports, while assisting managers with MS Project timelines.

Responsibilities include assembling subcontracts, tracking purchase orders, collecting timecards, and ensuring compliance with contractual requirements.

Qualifications

• Associate degree preferred or applicable experience.
• Minimum two years related experience.
• Strong verbal and written communication skills.
• Ability to set priorities and multi-task.
• Competent analytical skills.
• Proficient in Excel.

Responsibilities

• Provide data entry, reporting and scheduling support for project team.
• Enter and report COINS ERP data including change orders and subcontracts.
• Assist in entering/updating construction schedules in MS Project.
• Assemble/subcontract docs, insurance, billings and lien releases.
• Track purchase orders and material arrivals in purchasing system.
• Review timecards and assemble field/subcontractor binders.
• Gather contractual requirements (licenses, safety docs) for projects.
• Monitor open commitments during closeout and liaise with subs/vendors.

Skills

Verbal communication

Written communication

Prioritization

Multi-tasking

Analytical skills

Education

Associate degree (AA) preferred

Tools

MS Project

COINS ERP

Excel

Job description

Position Summary

The Project Coordinator is responsible for providing support to a project team. This may include: data entry, reporting and updating project or construction schedules.

Position Details

• COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract orders, labor feedback and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates and receives material in web-based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists. Assembles binders with submittals, proposals, O&Ms.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submit to customer specific contractual requirements (i.e. city license, contractor’s license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for jobsite)
• Analyzes open commitments at closeout and follow up with sub/vendor to ensure no further costs are owed before closing project.
• Various other tasks as required by project team.

Qualifications

• Associate degree (AA) preferred or applicable experience
• Minimum two years related experience
• Strong verbal and written communication skills
• Ability to set priorities and multi-task
• Competent analytical skills
• Proficient in Excel

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.