Project Coordinator

ECOLAB; Plano (TX); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Pension plans

Vacation (12 days)

Holidays

Employee stock purchase plans

Education assistance program

On-site childcare and fitness

Job summary

ECOLAB in Plano, TX is seeking a Project Coordinator to support large capital projects, coordinating across PMs, engineering, procurement, and construction teams to ensure on-time delivery.

The role emphasizes organization, documentation, and use of AI-enabled tools to enhance meeting summaries, action-tracking, and project reporting; travel may be required.

Qualifications

• Associate's or Bachelor's degree in Business, Engineering, Construction Management, Project Management, or related field.
• Minimum of two (2) years of experience in project coordination or related role.
• Strong organizational, planning, and time-management skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office 365 (Excel, Word, Outlook, Teams, Project, and SharePoint).
• Working knowledge of project management processes including scheduling, budgeting, procurement, submittals, and document control.
• Ability to coordinate with project managers, engineers, vendors, subcontractors, and clients.
• Strong problem-solving and proactive, customer-focused mindset.
• Experience using AI-enabled productivity tools for meeting summaries, action-item tracking, and reporting.

Responsibilities

• Support Project Managers in planning, coordination, and execution of large capital projects.
• Monitor activities to ensure deliverables and milestones are on schedule.
• Maintain schedules, action-item logs, decision logs, risk registers, and trackers.
• Coordinate submittals, reviews, approvals, and distribution through completion.
• Maintain project documentation and document-control processes.
• Coordinate with vendors on quotations, POs, delivery schedules, and required documentation.
• Support procurement and logistics for timely delivery of materials and services.
• Assist with project budgeting, cost tracking, forecasting, and financial reporting.
• Prepare project status reports, agendas, minutes, and follow-up communications.
• Facilitate communication among stakeholders and provide project administration support.
• Assist with commissioning, startup, and construction-related activities.
• Contribute to continuous improvement and best practices.

Skills

Project coordination

Administration

Microsoft Office 365

Communication

Cross-functional collaboration

AI-enabled productivity tools

Scheduling

Budgeting & cost tracking

Document control

Vendor coordination

Education

Associate's or Bachelor's degree in Business/Engineering/Construction Management/Project Management

CAPM/PMP coursework (asset)

Tools

Excel

Word

Outlook

Teams

Project (MS Project)

SharePoint

Microsoft Copilot

Job description

As a Project Coordinator, you will play a key role in the successful execution of large-scale capital projects by providing project coordination, administrative, and operational support throughout the project lifecycle. Working closely with Project Managers and cross-functional stakeholders, you will help maintain project organization, support project execution, and contribute to the timely delivery of project objectives.

What's in it For You

• Opportunity to support complex capital projects from planning through closeout
• Exposure to cross-functional collaboration with engineering, procurement, construction, vendors, subcontractors, and clients
• Ability to contribute to project execution, continuous improvement initiatives, and project best practices
• Opportunity to leverage technology and AI-enabled tools to improve project efficiency and communication

What You Will Do

• Support Project Managers in the planning, coordination, and execution of large capital projects
• Monitor project activities and help ensure deliverables, milestones, and commitments are completed on schedule
• Maintain project schedules, action item logs, decision logs, risk registers, and deliverable trackers
• Manage project submittal logs and coordinate reviews, approvals, and distribution through completion
• Maintain project documentation and support document control and record retention processes
• Coordinate with vendors and suppliers on quotations, purchase orders, delivery schedules, required documentation, and outstanding action items
• Support procurement and logistics activities to help ensure timely delivery of materials and services
• Assist with project budget management, cost tracking, forecasting, and financial reporting
• Prepare project status reports, progress updates, meeting agendas, meeting minutes, and follow-up communications
• Facilitate communication among project stakeholders and provide project administration support throughout the project lifecycle
• Assist with commissioning, startup, and construction-related activities as required
• Support continuous improvement initiatives and contribute to project best practices

Position Details

• On Site: Plano, TX
• Occasional travel may be required to support project meetings, client engagements, vendor coordination, construction activities, commissioning efforts, and other project-related requirements
• Travel frequency will vary based on project location, complexity, and business needs

Minimum Qualifications

• Associate's or Bachelor's degree in Business, Engineering, Construction Management, Project Management, or a related field, or an equivalent combination of education and relevant experience
• Minimum of two (2) years of experience in project coordination, project administration, procurement support, document control, construction administration, or a related project support role
• Strong organizational, planning, and time-management skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Proven ability to manage multiple priorities, coordinate competing deadlines, and drive action items to closure
• Proficiency with Microsoft Office 365 applications, including Excel, Word, Outlook, Teams, Project, and SharePoint
• Working knowledge of project management processes, including scheduling, budgeting, procurement, submittals, and document control
• Ability to establish effective working relationships with project managers, engineers, vendors, subcontractors, and clients
• Strong problem-solving skills and a proactive, customer-focused mindset
• Demonstrated ability to effectively utilize AI-enabled productivity tools such as Microsoft Copilot or similar platforms to improve efficiency and project execution
• Experience leveraging AI tools for meeting summaries, action-item tracking, project reporting, document review, data analysis, and project communications

Preferred Qualifications

• Experience supporting industrial, manufacturing, water/wastewater, semiconductor, construction, EPC, or infrastructure projects
• Project management coursework, training, or certifications (e.g., CAPM, PMP, or equivalent) are considered an asset

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Annual or Hourly Compensation Range:

The pay for this position is $70,000-$80,000 Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

• medical
• dental
• vision
• life insurance
• accident insurance
• critical illness insurance
• hospital indemnity insurance
• auto insurance
• home insurance
• pet insurance
• identity theft protection
• short-term and long-term disability
• 401k
• pension plans
• retirement health care benefits
• short-term incentives
• vacation (12 days)
• holidays
• parental leave
• employee stock purchase plans(Full-Time Associates)
• discount on day care services and caregiver services
• adoption assistance
• group legal services
• employee assistance program
• employee discount program
• education assistance program
• on-Site childcare and fitness facilities may be available at select Ecolab locations.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through affirmative action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.