Project Procurement Coordinator

ECOLAB; Plano (TX); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k retirement plan

Employee stock purchase plan

Parental leave

Job summary

Ecolab is seeking a Project Procurement Coordinator to support the Project Management team in coordinating procurement, supplier management, material tracking, and project administration.

You will liaise with suppliers, project teams, engineering, logistics and finance to ensure materials and documentation are delivered on schedule. This role involves negotiating terms, expediting orders, coordinating shipments, and maintaining records in ERP systems to support project execution.

Qualifications

• Strong organizational, prioritization, and time management skills.
• High attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office applications, particularly Excel.
• Ability to read, analyze, and interpret complex documents.

Responsibilities

• Manage supplier relationships and onboarding processes.
• Prepare RFQs, material requests, and purchase orders.
• Track procurement costs within Syteline ERP.
• Negotiate pricing, lead times, and commercial terms.
• Expedite purchase orders and follow deliveries.
• Coordinate domestic and international shipments.
• Support project documentation and submittals.
• Provide procurement updates to project teams.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Manage multiple projects

Problem solving

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Excel

ERP systems (Syteline)

Job description

We are seeking a Project Procurement Coordinator for our Project Management team and help support the successful execution of multiple projects through procurement coordination, supplier management, material tracking, and project administration. In this role, you will serve as a key liaison between suppliers, project teams, engineering, logistics, finance, and global offices to help ensure materials, documentation, and project deliverables are completed accurately and on schedule.

What You Will Do

• Manage supplier relationships, sourcing activities, and supplier onboarding processes
• Conduct market pricing research, compare quotations, and perform commercial evaluations
• Prepare and distribute RFQs, material requests, and purchase orders
• Track and reconcile procurement costs within Syteline
• Negotiate pricing, lead times, and commercial terms with suppliers
• Expedite purchase orders, track materials, and follow up on deliveries
• Assist with the coordination of domestic and international shipments
• Partner with Finance and suppliers to resolve invoice discrepancies, payment issues, and onboarding documentation requirements
• Support global procurement activities across international offices and supplier networks
• Maintain procurement records and supporting documentation
• Assist with preparing, submitting, and tracking project submittals
• Coordinate supplier documentation, drawings, manuals, and technical records
• Provide material status reporting and procurement updates to project teams
• Collaborate with Project Managers, Engineering, Logistics, and Finance to support project execution
• Support project schedules through procurement planning and follow-up activities
• Participate in project meetings and coordinate action items
• Retrieve and analyze ERP reports related to purchasing, orders, suppliers, and invoicing
• Identify and elevate material, schedule, and procurement risks
• Support project closeout documentation and records management
• Ensure compliance with company policies, procedures, and ISO 9001 quality standards
• Perform other duties as assigned

Position Details

• Travel for training and/or to vendor facilities, less than 10% annually

Minimum Qualifications

• Strong organizational, prioritization, and time management skills
• High attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to manage multiple projects and competing deadlines
• Strong problem-solving and coordination abilities
• Ability to build professional relationships across departments and supplier networks
• Ability to manage multiple concurrent email communications, including follow-up, tracking, and coordination of action items
• Proficiency with Microsoft Office applications, particularly Excel
• Ability to read, analyze, and interpret complex industry-related documents

Preferred Qualifications

• Mechanical or technical aptitude with water treatment equipment
• Bachelor's degree from an accredited college or university
• 2-5 years of relevant experience
• Experience coordinating multiple tasks concurrently
• Experience supporting procurement, supplier management, project coordination, or related business functions
• Experience working with ERP systems, including Syteline
• Familiarity with domestic and international supplier and logistics coordination

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Annual or Hourly Compensation Range:

The pay for this role is $70,000-$80,000 Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Ecolab provides the following benefits:

• medical
• dental
• vision
• life insurance
• accident insurance
• critical illness insurance
• hospital indemnity insurance
• auto insurance
• home insurance
• pet insurance
• identity theft protection
• short-term and long-term disability
• 401k
• pension plans
• retirement health care benefits
• short-term incentives
• vacation (12 days)
• holidays
• parental leave
• employee stock purchase plans(Full-Time Associates)
• discount on day care services and caregiver services
• adoption assistance
• group legal services
• employee assistance program
• employee discount program
• education assistance program
• on-Site childcare and fitness facilities may be available at select Ecolab locations.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through affirmative action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.