Project Coordinator

Gensler; Phoenix (AZ); Presencial; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, vision

401k with profit sharing

Paid holidays & paid time off

Descripción de la vacante

Gensler Phoenix seeks a detail‑oriented Project Coordinator to support projects from proposal through close‑out, providing admin and coordination across design phases.

The role emphasizes client service, scheduling, document control, meeting minutes, and Teams page coordination; experience in architecture/design firms is highly desired.

Formación

• 5-10+ years as a project coordinator or similar administrative role.
• Experience within an architecture or design firm is highly desired.
• Bachelor's Degree preferred.
• Strong time management in a fast-paced environment.
• Superior verbal and written communication skills.
• Highly organized with strong attention to detail.
• Proficient in MS Office; familiarity with design tools preferred.

Responsabilidades

• Provide administrative and project coordination support throughout project life cycle.
• Deliver high levels of customer service to staff, clients, vendors and partners.
• Schedule meetings, take minutes, and manage project information.
• Coordinate and file project documents, logs, and Excel sheets.
• Support staffing, revenue plans, and insurance coordination.
• Organize and manage Microsoft Teams project pages; assist with special projects.

Conocimientos

Project coordination

Time management

Verbal and written communication

Highly organized

Attention to detail

Proactive self-starter

Ability to work with minimal guidance

Change management

Educación

Bachelor's Degree

Herramientas

MS Office Suite

Word

Excel

Outlook

PowerPoint

MS Project

InDesign

Photoshop

Zoom

Microsoft Teams

Descripción del empleo

General Information

Posting Date: 11-03-2026

Time Type: Full-Time

Job ID: 9349

Areas of Expertise: Business Operations

Job Category: Business Operations

Locations

Phoenix, AZ, US

Description

Your Role

Use your passion for attention to detail to help the Gensler team bring designs to life. As a Project Coordinator you will provide administrative and project coordination throughout the life of a project from the initial proposal, through various design phases, to project close-out.

What You Will Do

• Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
• Managing workload - prioritizing work, follow up of outstanding items, and ensuring deadlines are met.
• Provide coordination and administrative support through project phases:
• Project Start-Up Tasks: Including contracts, RFP's/proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.
• Early Project Phases Tasks: Including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation, project filing, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations), Bluebeam Studio set up and management.
• Construction Documentation: QA/QC document stamping and coordination, Final stamping coordination
• Construction Administration: RFI and Submittal logging, file management and tracking.
• Assistance with staffing and revenue plans.
• Support managers with fees spreadsheets.
• Request insurance certificates, coordinate with Legal and Finance.
• Schedule and coordinate meetings. Attend meetings, if necessary, for taking meeting minutes and documenting other project information.
• Organize, update, and file coordination of Microsoft Teams project pages.
• Special duties and projects, as assigned or necessary including management and training of other coordinators.

Your Qualifications

• 5-10+ years of experience as a project coordinator or other similar administrative role
• Experience within an architecture or design firm (highly desired)
• Bachelor's Degree preferred
• Ability to effectively prioritize with strong time management skills in a fast-paced environment
• Superior verbal and written communication skills
• Highly organized with a strong attention to detail
• High level of professionalism and strong sense of urgency
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)
• Proficiency in Word, InDesign, Photoshop, and MS Project preferred
• Ability to work with minimal guidance; Proactive, motivated self-starter
• Proficiency with Zoom, Microsoft Teams and conferencing systems - web and telephonic
• Flexibility and ability to handle and manage change effectively and efficiently

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].