Project Coordinator

IDX™; Phoenix (AZ); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work schedule (Tue/Wed/Thu)

Dog friendly office

Health care options

401k with company match

Volunteer days

Job summary

IDX is seeking a driven Project Coordinator to turn complexity into clarity and keep projects moving. You will support the Customer Success team, coordinate multiple client projects, and leverage AI to streamline workflows while maintaining meticulous documentation and timelines.

This role offers a hybrid work model, a collaborative culture, and opportunities to grow skills through ongoing training and mentorship.

Qualifications

• Experience in project coordination or account coordination roles.
• Strong organizational and time management skills for fast-paced environments.
• Excellent written and verbal communication with cross-team collaboration.
• Proactive problem-solving and solution orientation with AI/tech familiarity.

Responsibilities

• Serve as the operational backbone for the Customer Success team, coordinating projects and client requests with accuracy.
• Own project coordination across multiple clients by tracking priorities, deadlines, dependencies, and next steps.
• Leverage AI and emerging technologies to streamline workflows and improve documentation and productivity.
• Prepare for and coordinate client meetings, build agendas, capture notes, and distribute recaps.
• Create and maintain project documentation, timelines, and internal knowledge resources.

Skills

Project coordination

Account coordination

Client services

Time management

Communication skills

Cross-functional collaboration

AI tools

Monday.com

Microsoft Office

Tools

Monday.com

Microsoft Office

Job description

We're looking for a driven Project Coordinator who loves turning complexity into clarity and keeping projects moving at pace. If you're organised, proactive, and excited by using AI and smart technology to work faster and better, you'll thrive here.

Why Join IDX

Not Just Any Brands

See your work come to life for iconic regional and national brands

Collaborative Spirit

Work alongside passionate innovators who share your thirst for progress

Continuous Learning

Grow your skills with ongoing training, mentorship, and the freedom to experiment

Fast Paced & Fun

Thrive in a dynamic environment where big ideas and bold action collide

Cutting-Edge Technology

Play with the latest analytics tools, use AR to build immersive digital events, and explore the future of brand storytelling

• 20 days PTO, plus 10 public holidays and 2 floating days (so much to celebrate!
• Hybrid working (Tue/Wed/Thu in office), plus flexibility for when life happens
• Dog friendly office, plus competitive rates on pet insurance for your furry friends
• An extensive menu of health care options and providers incl. medical, dental and vision; available on your first day
• Mental Health support including company Employee Assistance Program
• Flexible parental leave
• Paid community volunteer days (incl. school plays and trips
• Variety of competitive insurance policies incl. short/long term disability and legal
• 401k retirement plan with company match
• Employee perk program giving access to a wide variety of online discount
• Culture Committee focused on regular social, educational and community based activities

The Role

We are in search of an ambitious Project Coordinator ready to elevate our client experiences in the digital domain. Here, every challenge is an opportunity, and every day offers a chance to innovate and make a tangible impact. If you're a proactive professional with exceptional organizational skills and a solution-oriented mindset, we invite you to be part of our journey.

You Will

• Serve as the operational backbone for the Customer Success team, ensuring projects, deliverables, and client requests are coordinated with accuracy, efficiency, and attention to detail.
• Own project coordination across multiple clients by tracking priorities, deadlines, dependencies, and next steps while keeping internal teams aligned.
• Leverage AI and emerging technologies to streamline workflows, improve documentation, increase team efficiency, and continuously identify new ways to enhance productivity and client service.
• Prepare for and coordinate client meetings, including building agendas, capturing detailed meeting notes, documenting action items, and distributing follow-up recaps.
• Create and maintain project documentation, timelines, task trackers, and internal knowledge resources to improve visibility, organization, and team efficiency.
• Translate client discussions into clear, actionable tasks for internal teams, ensuring ownership, accountability, and timely execution.
• Proactively anticipate client needs, addressing potential issues before they arise.
• Share real-time updates with clients during live calls, providing clear and concise information about project statuses and next steps.
• Build and improve operational processes that increase efficiency, create consistency, and help scale the Customer Success team.
• Build trusted relationships through proactive communication, dependable follow-through, and exceptional client service.
• Oversee administrative tasks, from document management to organizing client materials, ensuring smooth operations.

About You

• Previous experience in project coordination, account coordination, client services, marketing, or a similar role.
• Exceptional organizational and time management skills, with the ability to prioritize multiple projects in a fast-paced environment.
• Strong written and verbal communication skills with the ability to collaborate effectively across teams and communicate confidently with clients.
• Comfortable coordinating cross-functional teams and keeping projects moving forward.
• A proactive approach to challenges, with the ability to find solutions independently.
• Comfortable using AI and emerging technologies to improve productivity and solve problems while exercising sound judgment and attention to detail.
• Curious and eager to adopt new technologies that improve collaboration, organization, and client service.
• Detail-oriented mindset, ensuring accuracy in all client interactions and project management.
• Proficiency in Microsoft Office Suite and familiarity with project management tools such as Monday.com or similar.
• Ability to thrive in a fast-paced environment, consistently delivering high-quality service.
• Familiarity with performance and/or digital marketing services and an agency environment is a plus.

About US

IDX isn't your average communications company. With over 20 years industry experience and a portfolio of prominent global clients, our award-winning communication solutions are seen by billions every month across a global audience.

We seek The Bold. Shatter expectations, push boundaries – that's the fuel that ignites our powerhouse team. Collaboration is our superpower, where we bring expertise and individuality to elevate and deliver. Rising Stars with boundless hunger, this is your launchpad. Seasoned pros who want to define their Legacy in the industry, this is your home.

An Inclusive Workplace

IDX is an Equal Opportunity Employer. We aim to foster an environment that desires and recruits diverse talent, cultivates a culture that celebrates all identities, life experiences, perspectives, and ensures equal opportunity for all.