Project Coordinator

Pacificlift; Pasadena (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Pacific Lift is seeking a Project Coordinator to manage day-to-day details that keep equipment installation projects organized and moving forward in Pasadena. You will support project managers by maintaining schedules, coordinating crews and equipment orders, tracking documentation, and keeping customers informed from handoff through closeout.

The role is on-site in Pasadena, full-time, with pay between $25 and $30 per hour.

Qualifications

• Experience coordinating multiple active projects.
• Strong organization and attention to detail.
• Able to read plans and submittals with training.

Responsibilities

• Create and maintain project schedules and milestones under the Project Manager.
• Coordinate crews, equipment orders, and customer updates.
• Track submittals, delivery dates, and closeout materials.
• Prepare meeting agendas and status reports with owners and due dates.
• Monitor schedule changes and communicate issues proactively.
• Assist with project handoff through closeout.

Skills

Project coordination

Scheduling

Communication

Documentation

Education

Construction management education

Tools

Project management software

Job description

Coordinate the day-to-day details that keep Pacific Lift equipment installation projects organized and moving forward. The Project Coordinator supports project managers by maintaining schedules, coordinating crews and equipment orders, tracking documentation, and keeping customers informed from project handoff through closeout.

Location: Pasadena, CA. Employment: Full-time; on-site. Final schedule to be provided during hiring. Pay: $25–$30/hour. Reports to: Project Manager.

Key responsibilities

• Create and maintain project schedules, milestone lists, crew assignments, equipment order status, and customer updates under the direction of the Project Manager.
• Coordinate with sales, field technicians, vendors, subcontractors, and customer contacts to confirm project scope, site readiness, access, delivery timing, and installation sequencing.
• Track equipment and material orders, submittals, delivery dates, shortages, and outstanding decisions; follow up with suppliers and elevate risks early.
• Organize project files, plans, work orders, permits or inspection records when applicable, change documentation, meeting notes, photographs, and closeout materials.
• Assist with reviewing plans, specifications, and field information for completeness; route technical questions and scope conflicts to the Project Manager or appropriate subject-matter expert.
• Prepare meeting agendas and status reports, record action items, and follow through with owners and due dates.
• Monitor schedule changes, site constraints, customer dependencies, and potential cost or scope impacts; promptly communicate issues without making unapproved commitments.
• Support project closeout by confirming completion documentation, warranty information, commissioning or inspection records, and customer handoff items are collected.

Success measures

• Schedule and milestone tracking accuracy
• Equipment and material order follow-up
• Timely escalation of schedule, scope, or site-readiness risks
• Completeness of project documentation and closeout packagesClear and timely customer and internal communication

Minimum qualifications

• Experience in project coordination, construction administration, operations coordination, or a related role; equivalent combinations of education and experience considered.
• Strong organization, follow-through, written communication, and attention to detail across multiple active projects.
• Comfort using email, calendars, spreadsheets, shared files, and project or business software; ability to learn company systems.
• Ability to read and track basic plans, specifications, schedules, and equipment submittals, with training as needed.
• Professional customer service judgment and ability to coordinate respectfully with field teams, vendors, and customers.

Preferred qualifications

• Construction management, industrial technology, business, or related education
• Experience supporting construction, equipment installation, automotive facilities, or service projects
• Familiarity with project management software, purchase orders, submittals, or job-cost documentation

Work environment and physical requirements

The role is primarily office-based at the Pasadena location and may include occasional visits to customer or project sites. Site visits may require walking through active work areas and compliance with customer or jobsite safety requirements. Reasonable accommodation is available for qualified applicants and employees.

Equal opportunity and accommodation

Pacific Lift & Equipment is an equal opportunity employer. Applicants may request a reasonable accommodation during the application or interview process. The company will consider qualified applicants without regard to any characteristic protected by applicable law.