Project Coordinator

Muza Sheet Metal Company; Oshkosh (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Muza Sheet Metal Company is seeking a Project Coordinator to support the Project Management team in Oshkosh. You will help implement project goals alongside Project Managers and ensure daily workflows stay organized and deadlines are met.

You will assist with COI, warranties, closeouts, contracts, project documents, vendor communications, and shipping reports, while maintaining positive relationships with customers and internal teams.

Qualifications

• Experience in an administrative, assistant, or project management role.
• Construction industry experience preferred.
• Familiarity with Procore, Autodesk, or Bluebeam is a plus.

Responsibilities

• Support project managers by helping implement project goals.
• Complete processes for COI, warranties, closeouts, and contracts.
• Assist in creating project documents and communications with vendors and customers.
• Run customer shipping reports and assist with submittals.
• Maintain a job progress tracking document.
• Coordinate samples and color charts with general contractors and architects.
• Assist with site visits and supplier consultations.

Skills

Administrative experience

Project management

Time management

Organizational skills

Communication

Problem solving

Education

Associate’s Degree in business or construction-related field

Tools

Procore

Autodesk

Bluebeam

Job description

The Project Coordinator is at the heart of the Project Management team, keeping operations running smoothly and projects moving forward. Working side by side with Project Managers, this role ensures daily workflows stay organized, deadlines are met, and team objectives are successfully delivered. This role is located at our Oshkosh office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Work directly with project managers to help implement project goals.
• Initiate and complete various processes for projects such as Certificates of Insurance (COI), warranties and closeouts, and contracts.
• Assist Project Managers with creating project documents, organizing communication with vendors and customers, and running customer shipping reports.
• Assist with submittals for projects.
• Create and maintain job progress tracking document.
• Order samples and send out color charts to general contractors, architects, etc.
• Receive project folders from estimating team and begin project process.
• Maintain positive relationships with customers, office teams, and installation/fabrication teams.
• Assist project management team with visiting general contractors to deliver product samples or estimates.
• Consult with suppliers, customers, and internal departments.
• Attend monthly meetings on project status.
• Perform other duties as assigned in order to keep up with company needs.

QUALIFICATIONS AND REQUIREMENTS:

• Work experience in an administrative, assistant, or project management role, preferred. Associate’s Degree in business or a construction-related field acceptable in lieu of related work experience.
• Previous experience in Construction industry, preferred.
• Experience with construction software such as Procore, Autodesk, Bluebeam, or similar platforms, a plus.
• Ability to learn, problem-solve, independently assess situations, and respond appropriately and safely to intellectual and practical problems.
• Ability to articulate ideas, thoughts, and information clearly and effectively.
• Exceptional organizational skills including the ability to create action plans and achieve the timeline.
• Excellent time management skills and the ability to manage multiple programs simultaneously.

GENERAL EMPLOYMENT CONDUCT & RESPONSIBILITES:

• Promote and encourage Muza Sheet Metal’s Mission, Vision, Values, and philosophy.
• Demonstrate timely attendance on the job, as well as to trainings, continuing education, and meetings as scheduled. Accept additional work assignments as needed.
• Be knowledgeable in and observe all Muza Sheet Metal procedures, and policies.
• Maintain a positive and respectful attitude.
• Work cooperatively with all team members.
• Exercise good judgement, decision making, and regard for safety within all aspects of performing job duties.
• Appropriately bring to Management/Human Resource’s attention actual or potential violations of standards, policies, and/or procedures.

WORKING CONDITIONS:

This position will be providing services in a general office environment. There may be exposure to loud noises, white noise, extended periods of sitting, various interruptions, and bright lighting. Special events, conferences, supervisory and management functions may require flexible working hours.