Project Coordinator

CBX Solutions Recruiting Team; Austin (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

CBX Solutions Recruiting Team is seeking a Project Coordinator to work closely with the Project Management team, providing basic customer service, organization, and inside support. You will prepare standard reports, track all orders, and ensure they remain current and in good standing.

Responsibilities include coordinating with management to meet schedules, preparing quotes and work orders, and communicating with contractors, customers, and field technicians.

Qualifications

• Proficient with Excel, Word, and Outlook.
• Strong time-management and organizational skills.
• Excellent written and verbal communication.
• Familiar with blueprint reading and interpretation.
• Construction-related knowledge is a plus.

Responsibilities

• Coordinate and communicate with project management to meet construction schedules.
• Prepare quotes and work orders; process take-offs and revisions as required.
• Provide timely order tracking and reporting to management and customers.
• Assist with submittals, product data sheets, samples, schedules, and close-out documents.
• Respond to inquiries from General Contractors, Customers and Field Technicians; escalate issues when needed.

Skills

MS Office suite

Time management

Detail oriented

Verbal and written communication

Blueprint reading

Job description

The Project Coordinator works closely with the Project Management team, and provides basic customer service, organization, inside support, preparation of standard reporting, tracking all orders to ensure they are current and in good standing.

Essential Functions

• Assist project management team in coordination and communication in a timely manner in order to meet the construction schedule
• Prepare and submit quotes and work orders to customers and technicians within the agreed upon timeframe. Including, the ability to perform a construction take off from blue prints, and process Architectural revisions and bulletins (As Required By Account)
• Communicate effectively through verbal and written communication to General Contractors, Customers, and Field Technicians and to Internal Departments regarding the status of orders. Prepares timely update reports for management, customers as needed.
• Follow-up correspondence in writing (email primarily)
• Responsive to returning phone calls in a timely manner
• Communicate with factories and suppliers
• Monitor orders, and provide tracking for shipments.
• Prepare direct entry sales orders
• Coordinate project submittal process-product data sheets, samples, schedules, etc.
• Provide close-out documents as required
• Ability to resolve project issues quickly and efficiently and communicates not only the problem but also a resolution to all required parties. If unable to find an acceptable solution will elevate to the Project Manager / Team Lead.
• Coordinate orders across the US, Canada and Puerto Rico.
• Displays working product knowledge of materials: Doors, Frames, Door Hardware.

Minimum Qualifications

• Proficient in Microsoft Products, including but not limited to Excel, Word, and Outlook
• Functional and working knowledge of computers
• Must pass pre-employment background check and drug screen

Knowledge, Skills and Abilities

• Effective time management and organizational skills
• Detail oriented
• Good mathematical skills
• Effective communication skills both verbal and in writing
• Self-motivated and proactive with ability to multi-task
• Blue print reading and specification interpretation preferred Construction Engineering, Construction Management, Construction Technology, or equivalent experience a plus

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms. This role requires frequent lifting of items weighing 5–25 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Work Environment

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position operates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may be required. Warehouse conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.