Project Coordinator

C G Schmidt, Inc.; Tempe (AZ); On-site; USD 55,000 - 70,000; Full time

Job summary

CG Schmidt, Inc. in Madison, WI is seeking a Project Coordinator to support the Project Manager and the project team with essential administrative tasks to keep construction projects on track.

You will help organize documentation, manage web-based project management systems, coordinate with clients, subcontractors and vendors, and assist with RFIs, submittals, and closeout activities to ensure project success.

Qualifications

• Experience in the construction industry is recommended but not required.
• Proficient with Microsoft Office suite and web-based project management systems.
• Cooperative, dependable and a strong team player with problem-solving abilities.

Responsibilities

• Maintain web-based project management systems (Viewpoint Vista/Teams, PlanGrid).
• Coordinate setup of project-related tasks from startup to closeout with the Project Manager.
• Assist in RFI and submittal processes; handle drawings and specs updates.
• Organize and document transmission of contract documents including change orders and closeout checklists.
• Collect and assemble Operations & Maintenance manuals; prepare project reports.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multi-tasking

Analytical problem solving

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Employee Type Full Time

Contact information

• Name Shelley Anderson
• Phone [phone]

Description

The Project Coordinator handles administrative tasks for the Project Manager and team members to keep a project running smoothly. In this position you assist with organization and documentation as it relates to the execution of various construction projects. The person in this role is expected to have the ability to function independently and to assume technical and advanced duties as required. The Project Coordinator contributes proactively to the team by offering efficiencies, suggestions and guidance to other team members.

ESSENTIAL JOB RESPONSIBILITIES

• Maintain web-based project management systems including, but not limited to, the following:
  • Viewpoint Vista – General Project Management
  • Viewpoint Teams – Submittals and RFI’s
  • Project Sight
  • PlanGrid – Plans and Specifications
  • Building Connected – Bidding
• Coordinate, with the Project Manager, and administer the set-up of all project-related tasks from job startup to closeout
• Work closely with the Project Manager during the subcontract bidding process
• Communicate with clients, subcontractors and vendors via e-mail and phone
• Post drawings and specification updates and distribute plans as needed
• Assist in the RFI and submittal processes
• Organize and document the transmission of contract documents and project information including, but not limited to, the following:
  • Potential Change Orders
  • Subcontract Change Orders
  • Project Closeout Checklist
• Collect closeout documents and assemble Operations & Maintenance Manuals
• Collect and organize information for the preparation of project reports
• Cross-train with other members of the Project Coordinator team for backup coverage
• Special assignments as delegated, i.e. research, presentations

Additional Skills:

This position requires strong communication and interpersonal skills with the capability to develop and maintain strong relationships. The ideal candidate is both process, and detail-oriented, with strong organizational and multi-tasking skills, along with excellent analytical and problem-solving abilities. The ability to foresee needs, recognize potential problems and address issues is important. A strong, yet tactful, assertiveness in prompting, reminding and following up with your project team members is key.

Requirements

Experience in the construction industry is recommended, but not required. Experience with the use of Microsoft applications such as Outlook, Word, Excel and PowerPoint. Advanced computer skills that can be applied to the web-based project management systems as mentioned above. Cooperativeness, dependability and a focus on teamwork, along with a constructive and respectful attitude, is a must.

Work Conditions & Physical Requirements:

This position is in our Madison office, but also needs to have the flexibility to occasionally meet with the Project Team at the jobsite(s). When on an active construction site, this employee is expected to follow all safety guidelines as defined by CG Schmidt and OSHA and will be provided with the necessary personal protective equipment. While performing the duties of this job, the employee is regularly required to sit for extended periods of time with frequent typing/data entry in front of a computer screen. The employee may be asked to occasionally lift and/or move up to 10 pounds.