Project Coordinator

DECATUR MOLD TOOL AND ENGINEERING; North Vernon (IN); On-site; USD 50,000 - 65,000; Full time

Job summary

Decatur Mold Tool and Engineering in North Vernon, IN is seeking a Project Coordinator/Transportation Dispatcher to support service projects, enter orders, and coordinate shipments.

The role involves creating projects, processing sales orders, verifying documents, managing invoicing, and monitoring costs and schedules to ensure timely delivery.

Qualifications

• High School Diploma or Equivalent required.
• Bachelor's Degree preferred.
• 5 years hands-on ERP experience for customer orders and invoicing.

Responsibilities

• Create Projects and enter sales orders.
• Proofread purchase orders and quotes for accuracy.
• Generate and distribute work instructions.
• Facilitate and approve invoicing.
• Close jobs and manage shipments via LTL and parcel services.
• Create trucking requests for service jobs.
• Monitor projects for cost, receipts, and invoice payments.
• Dispatch drivers and manage truck routes within Hours of Service laws.

Skills

Communication

Ethical Conduct

Leadership

Performance Mgmt

Personal Credibility

Problem Solving

Organizational Skills

Strategic Thinking

MS Office Proficiency

CMV Laws

Axle/Bridge Laws

Education

High School Diploma or Equivalent

Bachelor's Degree

Job description

Job Details

Job Location: North Vernon - North Vernon, IN 47265

Position Type: Full Time

Education Level: Not Specified

Salary Range: $50,000.00 - $65,000.00 Salary/year

Travel Percentage: None

Job Shift: 1st Shift

Job Category: Transportation

Project Coordinator/Transportation Dispatcher

Classification: Exempt

Reports to: Supervisor of Project Coordinators

Date: 12/19/2021

JOB DESCRIPTION (Roles, Responsibilities, and Expectations)

Summary/Objective

Project Coordinators provide the information required in a timely fashion to support other departments at Decatur Mold.

Service Information Coordinator responsibilities.

Essential Functions

Project Coordinator (Service)

• Create Projects
• Enter sales orders
• Send sales order acknowledgements
• Proofread purchase orders and quotes for relevant information and accuracy
• Generate and distribute work instructions
• Facilitate and approve invoicing
• Close jobs
• Perform shipments via LTL and parcel services
• Creating trucking requests for service jobs
• Some communication with purchasing or purchasing functions may be required
• Monitoring projects for cost, receipts, closing of work orders, and invoice payments

Dispatch/Trucking Coordinator

• Maintain the trucking schedule
• Maintain Incoming Service Work Spreadsheet
• Review routes and weights
• Review and Enter Hours into system
• Dispatch drivers accordingly while following HOS (Hours of Service) Laws
• Generate paperwork for truck drivers
• Communicating with various sales/PE/shop personnel to determine times that drivers need to be here to load the trucks.

Competencies

• Communication Proficiency.
• Ethical Conduct.
• Leadership.
• Performance Management.
• Personal Effectiveness/Credibility.
• Problem Solving/Analysis.
• Strong organizational skills.
• Strategic Thinking.
• Microsoft Office Proficiency
• Knowledge of CMV laws and regulations
• Knowledge of various states axle and bridge laws

Supervisory Responsibility

No supervisory responsibilities.

Work Environment

This job is operated in a clerical office setting and manufacturing setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. There is also a need to walk in the manufacturing area to distribute information and shipping and receiving areas. This would require the ability to lift files, boxes up to 50 lbs, open filing cabinets and bend or stand as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 4:30 p.m. Sunday as needed to dispatch drivers for Monday. On call rotation for emergency trucking requirements.

Travel

No Travel requirements.

Required Education and Experience

• High School Diploma or Equivalent.

Preferred Education and Experience

• Bachelor's Degree
• 5 Years of experience of hands on responsibility using ERP systems for customer orders and Invoicing
• Knowledge of applicable laws/regulations and management of transportation and logistics

Qualifications