Operations Coordinator (Dispatch & Project Support)

Terracon; Lincoln (NE); On-site; USD 42,000 - 60,000; Full time

Job summary

Terracon in Lincoln, NE seeks an Operations Coordinator to manage scheduling for field staff, project support, and day-to-day office operations.

The role includes dispatching technicians, aiding documentation and reporting, vendor coordination, fleet assistance, onboarding, and compliance tasks in a fast-paced environment.

Required is an associate degree and experience with scheduling and ERP tools; strong organizational skills are essential.

Qualifications

• Associates degree in Business Administration, Construction Management, or related field
• Experience with dispatching/resource scheduling
• Experience using ERP, project management, or resource planning software

Responsibilities

• Coordinate daily scheduling and dispatching of field technicians
• Monitor and adjust schedules to meet client commitments and project deadlines
• Provide administrative support for projects, including documentation, reporting, and change order tracking
• Support daily office operations, vendor coordination, purchase orders, computer assistance, and onboarding activities
• Assist regional fleet with vehicle registration and inspections
• Assist with office events, asset tracking, and compliance-related activities

Skills

Prioritization

Attention to detail

Independent worker

Education

Associate degree in Business Administration or related field

Tools

ERP software

Project management software

Resource planning software

Job description

General Responsibilities:

The Operations Coordinator serves as the central point of coordination for field staffing, project support and office operations. This role works closely with technicians, project managers, and clients to ensure resources are scheduled efficiently, projects remain organized, and day-to-day office functions run smoothly.

50% Dispatching/Scheduling

30% Project Support

20% Office Administration

Essential Roles and Responsibilities:

• Coordinate daily scheduling and dispatching of field technicians


• Monitor and adjust schedules to meet client commitments and project deadlines.


• Provide administrative support for projects, including documentation, reporting, and change order tracking.


• Support daily office operations, vendor coordination, purchase orders, computer assistance, and employee onboarding activities.


• Assist regional fleet person with vehicle registration and inspections


• Assist with office events, asset tracking, and compliance-related activities.

Requirements:

• Associate degree in Business Administration, Construction Management, or related field.


• Experience with dispatching / resource scheduling.


• Experience using ERP, project management, or resource planning software.

Additional Skills

• Ability to prioritize multiple competing demands in a fast-paced environment.


• Strong attention to detail and organizational skills.


• Ability to work independently while collaborating across multiple teams.