Project Coordinator

Spectraforce Technologies; North Chicago (IL); On-site; USD 52,000 - 78,000; Full time

Job summary

Spectraforce Technologies seeks a Project Coordinator to support the Legal Project Manager in overseeing legal projects. This onsite role involves project tracking, document organization, and ensuring deliverables are produced on time and within scope.

The ideal candidate is detail-oriented, proficient with productivity tools, able to work independently, and capable of thriving in a dynamic, team-based environment.

Qualifications

• 2+ years experience in healthcare or pharmaceutical industry preferred.
• Prior experience as an assistant or coordinator, ideally within a legal or professional services environment.
• Prior working experience with Generative AI tools.
• Excellent verbal and written communication abilities.
• Issue identification and strong problem analysis and solution development skills.
• Proven ability for exceptional workload management and organizational skills.
• Demonstrated team player and ability to work in a cross-cultural environment.
• Proficiency with common program management software tools (MS PowerPoint, MS Word, MS Excel) and techniques.

Responsibilities

• Support the Legal Project Manager and legal team with project planning, scheduling, and administrative coordination.
• Track project milestones, deliverables, and timelines, ensuring deadlines are met.
• Maintain and organize legal documents, files, and project records using appropriate systems.
• Prepare status reports, meeting agendas, summaries, and assist with presentations as needed.
• Identify and flag potential project risks or schedule conflicts, escalating issues as required.
• Coordinate meetings, including scheduling, logistics, and follow-up actions.
• Participate in process improvement initiatives to enhance legal project management practices.
• Aid and assist with meeting logistics and planning execution.

Skills

Project coordination

Communication skills

Generative AI tools

MS PowerPoint

MS Word

MS Excel

SharePoint

Teams

Documentation

Tools

MS PowerPoint

MS Word

MS Excel

SharePoint

Teams

Job description

Position Title: Project Coordinator

Work Location: Waukegan Road, North Chicago, IL 60064

Assignment Duration: 12 Months

Work Arrangement: 100% Onsite Required

Position Summary

• As the Legal Project Coordinator, you will support the Legal Project Manager in overseeing and coordinating legal projects.
• This role involves assisting with project tracking, document organization, and ensuring that deliverables are produced on time and within scope. The ideal candidate is detail-oriented, proficient in productivity tools, can work independently, and eager to assist in a dynamic, team-based fast paced environment.

Key Responsibilities

• Support the Legal Project Manager and legal team with project planning, scheduling, and administrative coordination.
• Track project milestones, deliverables, and timelines, ensuring all parties are informed and deadlines are met.
• Maintain and organize legal documents, files, and project records using appropriate systems.
• Prepare status reports, meeting agendas, summaries, and assist with presentations as needed.
• Identify and flag potential project risks or schedule conflicts, escalating issues as required.
• Coordinate meetings, including scheduling, logistics, and follow-up actions.
• Participate in process improvement initiatives to enhance legal project management practices.
• Aid and assist with meeting logistics and planning execution.

Qualification & Experience

• A minimum 2 years experience in healthcare or pharmaceutical industry preferred.
• Prior experience as an assistant or coordinator, ideally within a legal or professional services environment.
• Prior Working Experience with Generative AI tools.
• Highly developed interpersonal skills and effective written and spoken communication skills are absolutely critical.
• Issue identification and strong problem analysis and solution development skills are required.
• Proven ability for exceptional workload management and organizational skills.
• Demonstrated team player and ability to work in a cross cultural work environment.
• Proactive identification of process improvements.
• Proficiency with common program management communication software tools (e.g., MS PowerPoint, MS Word, MS Excel), and techniques (e.g., plans, schedules, presentations) are required.
• Detail-oriented, resourceful, and ability to maintain a high level of professionalism and confidentiality.
• Ability to work independently and as part of a team, with a strong sense of responsibility and accountability.
• Flexibility and willingness to learn new skills.
• Excellent verbal and written communication abilities.
• Proficiency with common program management communication software tools (e.g., MS PowerPoint, MS Word, MS Excel, SharePoint, Teams) (e.g., plans, schedules, presentations) are required.