Legal Project Manager

Jobtailor

Massachusetts

On-site

USD 120,000 - 170,000

Full time

12 days ago

Application generator

Get a reply from this employer — a resume and cover letter tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

Jobtailor in Massachusetts is seeking a Senior Legal Project Manager to lead the firm’s legal project management core services for large institutional clients, plan scopes, budgets, and oversee forecasting and billing guidance.

You will coordinate among attorneys, finance, and legal support, drive process improvements, maintain workflows, and report KPI insights to partners.

Qualifications

Bachelor’s degree or equivalent combination of education and experience.
Minimum seven (7) years of experience in legal project management or legal operations within a law firm or corporate legal department.
Demonstrated expertise in budgeting, forecasting, billing guideline compliance, and stakeholder reporting.
Minimum three (3) years of leadership experience supporting teams in a distributed environment.
Proven ability to manage high-visibility and time-sensitive matters.
Strong knowledge of legal operations and portfolio/matter lifecycle management.
Knowledge of Aderant, CounselLink, Legal Tracker, InTapp, HighQ, and Tableau.
Knowledge of budget-to-actuals, accruals, forecasting, WIP/AR, realization, collections, write-offs, and variance/root-cause analysis.

Responsibilities

Plan and deliver the firm’s legal project management core services for large and complex institutional clients.
Support client matter lifecycle activities including scoping, budget setup and monitoring, financial tracking, forecasting, billing guideline compliance, reporting, and issue escalation.
Serve as a client liaison and coordinate integration among attorneys, legal support, and finance.
Improve execution, efficiency, accuracy, and client experience through process improvement.
Document and maintain workflows, decision rights, and handoffs.
Set up and maintain budgets and AFAs; manage budget-to-actuals, accruals, reforecasting, realization, WIP, collections, and write-offs.
Capture and operationalize outside counsel, billing guideline, and AFA requirements; monitor adherence and escape risks.
Provide periodic client program KPI reporting and recommend actions.
Develop playbooks, templates, checklists, and training materials; deliver training and enablement sessions.
Coordinate collaboration sites, dashboards, and reporting workspaces.
Use firm technologies to automate data capture, maintain data quality, and produce reports.
Track portfolio trends and provide insights to practice and firm leadership and sponsoring partners.
Coordinate accounting and legal teams to meet budgeting, billing, collections, and revenue-cycle deadlines.
Serve as a subject matter expert on continuous improvement and technology projects.
Maintain confidentiality of firm, client, and attorney information.

Skills

Legal Project Management

Budgeting

Forecasting

Stakeholder Reporting

Leadership in Distributed Teams

Legal Operations Knowledge

Data Quality

KPI Reporting

Education

Bachelor's degree

Tools

Aderant

CounselLink

Legal Tracker

InTapp

HighQ

Tableau

Job description

Plan and deliver the firm’s legal project management core services for large and complex institutional clients
Support client matter lifecycle activities including scoping, budget setup and monitoring, financial tracking, forecasting, billing guideline compliance, reporting, and issue escalation
Serve as a client liaison and coordinate integration among attorneys, legal support, and finance
Improve execution, efficiency, accuracy, and client experience through process improvement
Document and maintain workflows, decision rights, and handoffs
Set up and maintain budgets and AFAs; manage budget-to-actuals, accruals, reforecasting, realization, WIP, collections, and write-offs
Capture and operationalize outside counsel, billing guideline, and AFA requirements; monitor adherence and escape risks
Provide periodic client program KPI reporting and recommend actions
Develop playbooks, templates, checklists, and training materials; deliver training and enablement sessions
Coordinate collaboration sites, dashboards, and reporting workspaces
Use firm technologies to automate data capture, maintain data quality, and produce reports
Track portfolio trends and provide insights to practice and firm leadership and sponsoring partners
Coordinate accounting and legal teams to meet budgeting, billing, collections, and revenue-cycle deadlines
Serve as a subject matter expert on continuous improvement and technology projects
Maintain confidentiality of firm, client, and attorney information

Requirements

Bachelor’s degree or any combination of training, education, and experience that demonstrates the ability to perform the duties of the position
Minimum seven (7) years of experience in legal project management or legal operations within a law firm or corporate legal department
Demonstrated expertise in budgeting, forecasting, billing guideline compliance, and stakeholder reporting
Minimum three (3) years of leadership experience supporting teams in a distributed environment
Proven ability to manage high-visibility and time-sensitive matters
Strong knowledge of legal operations and portfolio/matter lifecycle management
Knowledge of Aderant, CounselLink, Legal Tracker, InTapp, HighQ, and Tableau
Knowledge of budget-to-actuals, accruals, forecasting, WIP/AR, realization, collections, write-offs, and variance/root-cause analysis
Strong project management, organizational, prioritization, time management, judgment, decision-making, problem-solving, communication, presentation, leadership, and strategic thinking skills
Ability to exercise discretion and confidentiality
Strong commitment to client service, ethical conduct, and firm values

Core Competencies

Demonstrates expertise in legal project management, including budgeting, forecasting, and compliance with billing guidelines. Proven ability to enhance client experience through process improvement and effective communication across legal and financial teams.

Highest-signal resume keywords