Legal & Compliance Coordinator

Jobtailor; Arizona; On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Legal Administrative Coordinator in Arizona to support the Legal and Compliance function, ensure accuracy and timely work, and manage NDA processes. You will coordinate subcontractor legal admin, onboardings, renewals, and offboarding while maintaining confidentiality and meticulous records.

You will work with internal stakeholders, use Microsoft Office and Smartsheet for trackers and deadlines, and help keep audit-ready documentation across the team.

Qualifications

• HS diploma or equivalent required.
• 3-5 years in a legal administrator/coordinator role.
• Strong written and verbal communication skills.
• High-fidelity document management experience.
• Experience handling highly confidential information with discretion.
• Proven deadline control and attention to detail.
• Working knowledge of Outlook, Word, Excel, PowerPoint.
• Bachelor’s degree is a standout qualification but not required.
• Audit-ready mindset is a stand-out qualification.

Responsibilities

• Support the Legal and Compliance function ensuring accuracy, traceability, and timely completion.
• Coordinate subcontractor legal administration including onboarding and renewals.
• Prepare, issue, track, and maintain NDAs and confidentiality docs.
• Follow up with stakeholders to obtain timely execution.
• Manage document version control for legal/compliance files.
• Draft, assemble, and process standard legal forms and templates.
• Monitor the team mailbox and triage requests.
• Support compliance audit review activities and audit completeness.
• Track obligations and maintain a centralized deadline calendar.
• Escalate upcoming or at-risk deadlines.
• Partner with Legal, Compliance, and business stakeholders on processes and workflows.
• Use Microsoft Office and Smartsheet to create trackers, reports, and presentations.

Skills

Strong written and verbal comms

Attention to detail

Discretion

Risk awareness

Deadline control

Document management

Audit readiness

NDA preparation

Communication

Education

HS diploma or equivalent

Bachelor’s degree (standout qualification)

Tools

Microsoft Office Suite

Smartsheet

Job description

• Support the Legal and Compliance function within GHSC to ensure work is accurate, traceable, and completed on time
• Coordinate subcontractor legal administration, including onboarding, engagement changes, renewals, and offboarding
• Prepare, issue, track, and maintain NDAs and confidentiality documentation
• Follow up with internal stakeholders and external parties to obtain timely execution
• Use AI and technology-enabled tools
• Manage document version control for legal and compliance files
• Draft, assemble, and process standard legal forms and templates
• Monitor and manage the team mailbox, triaging and routing requests
• Support compliance audit review activities and coordinate audit completeness
• Track compliance obligations and key dates and maintain a centralized deadline calendar
• Escalate upcoming or at-risk deadlines
• Maintain logs and status reporting for NDAs, subcontractor documentation, audit requests, and deadlines
• Partner with Legal, Compliance, and business stakeholders on consistent processes, policy adherence, and workflow improvement
• Use Microsoft Office Suite to create correspondence, trackers, reports, and presentations
• Use Smartsheet to manage workflows, task assignments, and deadline tracking

Requirements

• HS diploma or equivalent
• 3-5 years of experience in a legal administrator or coordinator role
• Strong written and verbal communication skills
• High-fidelity document management experience
• Experience handling sensitive, highly confidential information with utmost discretion and risk awareness
• Proven deadline control and attention to detail
• Working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Bachelor’s degree (standout qualification, not required)
• Audit-ready mindset (standout qualification)

Core Competencies

Demonstrates expertise in legal administration, document management, and compliance coordination, ensuring accuracy and timeliness in all legal processes. Proficient in utilizing technology tools for workflow management and maintaining confidentiality in handling sensitive information.

Highest-signal resume keywords

• Legal Administration
• Document Management
• Compliance Coordination
• Microsoft Office Suite
• Attention to Detail

Hard Skills

• Document Version Control
• NDA Preparation
• Audit Review Support
• Deadline Tracking
• Legal Form Drafting

Soft Skills

• Strong Communication Skills
• Discretion
• Risk Awareness

Industry Keywords

• Legal Compliance
• Confidentiality Documentation
• Subcontractor Administration
• Audit-Ready Mindset

Tools & Technologies

• Microsoft Office Suite
• Smartsheet