Project Coordinator

New-York-City-Department-of-Sanitation; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The New York City Department of Sanitation (DSNY) is seeking a Project Coordinator to join the Bureau of Public Affairs (BPA) within the Project Management unit. The candidate will plan, implement, coordinate, monitor and evaluate the production of print and promotional materials for our programs, reporting to the Director of Project Management.

Responsibilities include coordinating workflows between designers, program managers, leadership, and vendors, maintaining production timelines, and

Qualifications

• Bachelor's degree plus two years of community work or related duties.
• Strong written and verbal communication skills.
• Experience coordinating projects with designers, program managers, leadership, and external vendors.
• Proficiency in MS Office and Adobe Creative Suite; familiarity with print production processes.
• Fluency in a foreign language preferred; ability to manage multiple projects with competing deadlines.

Responsibilities

• Manage internal and external communications for Bureau projects, including print production and promotional materials.
• Coordinate project workflows between graphic designers, program managers, agency leadership, and external vendors to keep projects on schedule.
• Develop, maintain, and monitor production timelines; track approvals and deliverables.
• Serve as liaison between the agency and contracted vendors during production.
• Provide guidance on production best practices and process improvements.
• Support additional Bureau of Public Affairs initiatives and special projects.

Skills

Organizational skills

Analytical skills

Writing skills

Communication

Team player

Project management

Multitasking

Driver's license

Education

Bachelor's degree

High school diploma

Tools

MS Office Suite

Adobe Creative Suite

Print production

Job description

The New York City Department of Sanitation (DSNY) keeps New York City clean, safe, and healthy by collecting, recycling, and disposing of waste, cleaning City streets and vacant lots, and clearing snow and ice. DSNY is the nation's largest municipal sanitation agency, with nearly 10,000 employees, 59 district garages, and a fleet of more than 5,000 trucks, cars, and other types of equipment. The Department clears litter, snow, and ice from approximately 6,500 miles of City streets and removes debris from vacant lots as well as abandoned vehicles from City streets.

DSNY is seeking a Project Coordinator to join the Bureau of Public Affairs (BPA) within the Project Management unit. DSNY has several major new strategic initiatives that this candidate will be heavily involved with. Reporting to the Director of Project Management, the candidate will responsibly plan, implement, coordinate, monitor and/or evaluate the production of print and promotional products supporting our programs. Duties will include but not be limited to:

• Manage internal and external communications for Bureau projects, including print production, promotional materials, and media-buying initiatives.
• Coordinate project workflows between graphic designers, program managers, agency leadership, and external vendors to ensure projects remain on schedule and meet established deadlines.
• Develop, maintain, and monitor project production timelines while tracking approvals and deliverables.
• Serve as the primary liaison between the agency and contracted vendors throughout the production process.
• Provide technical assistance and guidance to staff on production implementation and project management with the best practices.
• Recommend process improvements, policies, and procedures to enhance operational efficiency and project delivery.
• Handle correspondence and provide professional customer service through email and telephone communications.
• Support additional Bureau of Public Affairs initiatives and special projects as assigned.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. 3. Education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above.

Preferred Skills

• Excellent organizational, analytical, and writing skills. Attention to detail a must.
• Ability to communicate clearly and effectively in-person, by telephone, and through written correspondence.
• Team-player who can also work independently.
• Project management experience in a design-related field.
• Strong working knowledge of database applications, including MS Office Suite, Word, Excel, and PowerPoint.
• Experience with Adobe Creative Suite applications and print production processes
• In addition to English, fluency in a foreign language is preferred.
• The ability to manage multiple projects efficiently and effectively with competing deadlines in a fast-paced environment.
• Flexibility, initiative, and a willingness to learn emerging print production technologies and industry best practices.
• Possession of a New York State Motor Vehicle Driver's License.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.