Project Coordinator

NYU Langone Hospitals; New York (NY); On-site; USD 66,000 - 72,000; Full time

Job summary

NYU Langone Health in New York is seeking a detail-oriented Project Coordinator to support FACES initiatives including fundraising, donor stewardship, patient support, and community engagement. You will coordinate projects with internal departments, donors, vendors, and sponsors; maintain records, assist with gift processing, and help manage events such as Galas and conferences.

Strong organization and communication are essential.

Qualifications

• Bachelor degree or equivalent in business/healthcare administration or related field.
• Proficiency with MS Office and ability to manage multiple tasks.
• Strong written and verbal communication with internal/external customers.
• Ability to work both independently and in a team environment.

Responsibilities

• Provide administrative and operational support to the team in daily tasks and activities.
• Maintain donor records and constituent files; support day-to-day operations.
• Assist with gift processing and TRAX donor database records.
• Update the FACES website with current information and events.
• Coordinate donor stewardship, event logistics, and sponsor communications.
• Lead the FACES Camp and College Scholarship programs and communications.
• Manage FACES Apartment Program inquiries, scheduling, and calendar management.
• Assist in planning annual fundraising and community events.

Skills

MS Office proficiency

Excellent communication

Interpersonal skills

Team collaboration

Education

Bachelor degree or equivalent in business administration or health care administration

Tools

Blackbaud

EPIC

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Project Coordinator. Position Summary: FACES (Finding A Cure for Epilepsy and Seizures) at NYU Langone Health is seeking a highly organized, detail-oriented Project Coordinator, supporting the planning and execution of fundraising, donor stewardship, patient support, and community engagement initiatives. This position plays an integral role in coordinating projects from start to finish while working closely with internal departments, donors, vendors, sponsors, and community partners. Reports to FACES Program Manager and works under general supervision.

Job Responsibilities:

• Provide administrative and operational support to the team in daily tasks and activities, including maintaining donor records, constituent files, preparing acknowledgements, and supporting day-to-day office operations.
• Complete transmittals and assist with gift processing and maintaining records through TRAX, the Blackbaud donor database.
• Maintain and update the FACES website to ensure timely and accurate information and accurately depict current and future events.
• Coordinate donor stewardship activities, event logistics, vendor and sponsor communications, registration, volunteer management, and procuring event materials.
• Lead the FACES Camp and College Scholarship programs including application tracking, award processing, and communications.
• Manage the day-to-day operations of the FACES Apartment Program, including inquiries, scheduling, bookings, and calendar management.
• Assist in planning and executing annual FACES fundraising and community events such as FACES Gala, Game Day, Epilepsy Conference, Peace of Mind Lecture Series, and more.
• Support the FACES team with donor solicitation letters, invitations, and any related print and electronic collateral materials for distribution through email and on-site advertising.
• Recruit, train, and manage event volunteers as needed.
• Support onsite event operations as needed.
• Manage multiple priorities and projects simultaneously while maintaining attention to detail.
• Perform other duties as needed to support the mission and growth of FACES.

Additional Position Specific Responsibilities:

• Seasonal evening and occasional weekend work is required to support major community and fundraising events.
• Strong organizational skills with the ability to prioritize competing deadlines and adapt in a fast-paced environment.
• Capacity to manage multiple projects simultaneously while maintaining exceptional attention to detail.

Minimum Qualifications:

• To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
• Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Preferred Qualifications:

• Experience with donor databases (e.g. Blackbaud) or EPIC is preferred but not required.
• Project/Program management experience preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

Know Your Rights: Workplace discrimination is illegal

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $71,777.82 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here