Program Coordinator CSTEP

NYU Langone Health; New York (NY); On-site; USD 66,300 - 71,380; Full time

Job summary

NYU Langone Health is seeking a Program Coordinator to support program activities, schedules, budgeting, and reporting. You will coordinate activities, assist with recruitment, training of staff and volunteers, prepare reports, and help maintain program timelines and deliverables.

The role requires a Bachelor's degree, strong office software skills, and the ability to work with diverse teams and stakeholders in a fast-paced environment; prior program coordination experience is preferred.

Qualifications

• Bachelor’s degree or equivalent in business administration, health care administration or related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Effective oral and written communication and interpersonal skills.
• Ability to interface with all levels of management and internal/external customers.
• Ability to work in a team environment and manage multiple tasks.

Responsibilities

• Program coordination, including developing schedules, processing requisitions, reimbursements, expense reports and related financials.
• Participates in special programs and performs other duties as required.
• Scheduling, coordinating conferences and events, arranging logistics and catering.
• Assists in recruitment, hiring and training of staff, assistants, trainees and volunteers.
• Gathers data, prepares reports and presents findings for training and educational sessions.
• Prepare and review documents, agendas, presentations and correspondence.

Skills

MS Office

Communication

Time management

Interpersonal skills

Teamwork

Project management

Education

Bachelor's degree

Job description

Position Summary

We have an exciting opportunity to join our team as a Program Coordinator.

Job Responsibilities

• Program coordination - Provides basic to moderate coordination for Program activities to a manager or director, head of department that includes but not limited to: coordination of Program while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Program activities. Develops Program schedules, prepares, process, and tracks Program related purchase/supplies requisitions, reimbursements, expense reports, invoice payments, and related programmatic financials.
• Participates in special Programs and performs other duties as required.
• Scheduling & Coordinating - Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities. May assist in special events planning.
• Program Support - Assists in the recruitment, hiring and training of clerical staff, assistants, trainee and volunteers for the program. Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.
• Grants - Participate in pre/post grants related activities such as developing grants applications/proposals and fund raising activities if applicable. Collects and organizes required paperwork for annual progress reports as well as helping the manager or director with award allocations and oversight. Follows up and coordinates resolution of all issues.
• Research Activities -Gathers and collects data from different parties and presents findings as applicable. Researches problems, issues and concerns and responds to requests for information. Assists in developing materials and presentations for training and educational sessions, departmental seminars and other activities.
• Reports- Independently prepares and review documents, and generates status/progress reports for ongoing and pending Project/Program/Programs which may include moderate analysis of findings. Outlines agenda, plans and prepares presentations, and composes a variety of memos and letters. Reviews, edits, obtain appropriate approvals. Responds to routine correspondences and refers non routine items to the appropriate party. Follows protocols as defined by the grant and Medical Centers policies and procedures.

Minimum Qualifications

To qualify you must have a Bachelor's degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Preferred Qualifications

Project/Program management experience preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $71,380.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here.

Required Skills

Required Experience