Project Associate

NYU Grossman School of Medicine; New York (NY); On-site; USD 51,000 - 69,000; Full time

Job summary

NYU Grossman School of Medicine is seeking a Project Associate for the Lung Cancer Screening Program. The role involves day-to-day patient-facing administrative duties, data analysis, and coordination of project milestones under supervision of the Manager of Operational Initiatives.

The candidate will schedule appointments, authorize prior approvals, and prepare reports for regulatory purposes, while liaising with radiology and clinical staff to ensure timely screenings.

Qualifications

• Associate's degree required.
• Minimum 1 year of related office experience.
• Effective oral, written communication and interpersonal skills.

Responsibilities

• Schedules appointments and prior authorizations; manages patient follow up for screened patients.
• Supports project planning, tracks data, and prepares reports for leadership.
• Coordinates with departments to ensure timely scheduling and service completion.
• Handles clerical tasks and data entry to support Lung Cancer Center operations.

Skills

Oral communication

Written communication

Interpersonal skills

Typing 45 wpm

Microsoft Office

Education

Associate's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary

Perlmutter Cancer Centers Lung Cancer Center has an exciting new position in our expanding Lung Cancer Screening Program. The Project Associate is the day to day patient-facing administrative contact for the program. Provides a broad range of support on projects or program related planning functions. Responsible for providing moderate data analysis and other research-related activities. Uses judgment and discretion to interpret and analyze data for reporting purposes. Assists in planning and coordinating seminars and project milestones, as needed. Works under supervision of Manager of Operational Initiatives.

Job Responsibilities

• Scheduling & Coordinating: Schedules appointments, conducts prior authorizations, performs patient follow up management for patients screened, uses database to ensure appropriate follow up appointments are scheduled and kept as recommended; distributes patient letters, provides follow up and screening intake calls; communicates with referring physicians regarding patient appropriateness for screening.
• Moderate Project Support: Uses judgment to provide project/program support, delivers project relevant materials that includes but is not limited to: tracks, organizes and maintains data collected. Assists with project and event planning and implementation, manages the logistics of and coordinates content development for meetings, conferences, and other project-related events; assists with the design and development of project products and reports; works in conjunction with Lung Cancer Center leadership and members.
• Reports: Prepares and review documents independently for regulatory reporting purposes. Coordinates/communicates project activities with concerned parties. Compiles and prepares reports based on information readily available, verify, interprets and analyses information, determines report format, identifies discrepancies and make corrections. Researches problems, issues and concerns and responds to requests for information and summarizes data based on information compiled from various sources.
• Demonstrates knowledge of the organizations Service Standards and incorporates them into the performance of duties.
• Performs and participates in other job related duties as required.

Additional Position Specific Responsibilities

• Liaises with staff from other departments e.g. Radiology, Faculty Group Practice to ensure timely scheduling of patients and completion of services.
• Clerical Support - Makes and provides clerical support to the department/unit (photocopy, fax, mails, and files, data entry, sorts and distributes mail, ect.) and other related duties as needed. May order office supplies. Meets and greets clients; Resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.
• Reports - Prepares and review documents independently. Coordinates/communicates project activities with concerned parties. Receives, classifies, reconciles and consolidates data. Compiles and prepares reports based on information readily available, verify, interprets and analyzes information, determines report format, identifies discrepancies and make corrections. Researches problems, issues and concerns and responds to requests for information and summarizes data based on information compiled from various sources.
• Scheduling & Coordinating Schedules appointments, conducts prior authorizations, performs and tracks patient follow up management for patients screened, uses database to ensure appropriate follow up appointments are scheduled and kept as recommended; distributes patient letters, provides follow up and screening intake calls; communicates with referring physicians regarding patient appropriateness for screening.

Minimum Qualifications

To qualify you must have an Associate's Degree. Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills - Working knowledge in the use of Microsoft Office Word, Excel, PowerPoint and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes.Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Preferred Qualifications

Associate's degree in a related field with 2 to 3 years of related experience in an office setting is preferred. Bilingual in Spanish.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment.

All qualified individuals are encouraged to apply and will receive consideration.

We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $50,752.80 - $69,430.22 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.