Senior Program Coordinator, Admissions and Financial Aid

NYU Langone Hospitals; New York (NY); On-site; USD 70,000 - 81,000; Full time

Job summary

NYU Grossman School of Medicine in New York seeks a Senior Program Coordinator to manage admissions marketing and outreach projects, coordinate events for prospective and admitted students, and craft applicant communications. You will use data to inform recruitment strategy, work with multiple teams, and report to the Director of Admissions and Financial Aid.

The ideal candidate has strong project management, communication and relationship-building skills, thrives in a fast-paced academic

Qualifications

• Bachelor's degree in business administration, health care administration or related field.
• Minimum of four years of progressively responsible related experience including program/project coordination.
• Proficiency in using Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook).
• Effective oral, written communication and interpersonal skills.
• Ability to work independently and in a team environment, manage time and multi-task.

Responsibilities

• Develop and implement recruitment strategies to engage prospective applicants and support enrollment goals.
• Coordinate outreach with colleges, universities, and pre-health advisors to strengthen relationships.
• Represent Admissions and Financial Aid through on-campus, off-site, and virtual activities.
• Use data to identify opportunities and inform engagement strategies.
• Coordinate the student ambassador program to support applicant engagement.

Skills

Communication skills

Time management

Teamwork

Multitasking

Independent work

Education

Bachelor's degree in business administration/health care administration or related field

4+ years of related program/project coordination experience

Tools

Microsoft Office

Adobe Creative Suite

AI-enabled tools

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

Position Summary

We have an exciting opportunity to join our team as a Senior Program Coordinator. The Senior Program Coordinator is responsible for managing admissions marketing and outreach projects, coordinating events for prospective and admitted students, developing applicant-facing communications, and using data to inform recruitment strategy. This role requires the ability to work independently with minimal direction, exercise sound judgment, and take ownership of daily priorities and workload management. The ideal candidate brings strong project management, communication, and relationship-building skills and thrives in a fast-paced academic environment. This position reports directly to the Director of Admissions and Financial Aid.

Job Responsibilities

Recruitment and Outreach

• Develop and implement recruitment strategies to engage prospective applicants and support enrollment goals.
• Coordinate outreach efforts with colleges, universities, and pre-health advisors to strengthen institutional relationships and promote NYU Grossman School of Medicine.
• Represent the Office of Admissions and Financial Aid through on-campus, off-site, and virtual recruitment activities.
• Use historical application and recruitment data to identify outreach opportunities and inform engagement strategies.
• Coordinate the student ambassador program to support applicant engagement, enhance the prospective student experience, and contribute to broader admissions outreach efforts.

Communications and Marketing

• Manage applicant-facing communications across web, email, social media, presentations, and print materials.
• Draft, edit, and update recruitment and financial aid communications to ensure accuracy, clarity, and alignment with institutional branding.
• Partner with internal communications and marketing teams to develop cohesive digital and print collateral.
• Maintain and update admissions-related website content and support online engagement initiatives.

Events and Applicant Experience

• Plan and execute recruitment and revisit events, including campus visits, interview-related programming, accepted student events, and the annual revisit program. Coordinate event logistics, communications, timelines, schedules, and budgets.
• Help ensure a high-quality, welcoming, and informative applicant experience across admissions touchpoints.

Data, Reporting, and Continuous Improvement

• Collect, track, and analyze recruitment, communications, and event data to evaluate performance and improve outcomes.
• Develop reports, dashboards, and key performance indicators for major initiatives.
• Identify opportunities to enhance processes, communications, and applicant engagement strategies.

Collaboration and Office Support

• Collaborate with admissions, financial aid, marketing and communications, and other internal stakeholders to support office priorities.
• Provide support for admissions operations and applicant-facing workflows, including interview day activities, inbox management, ambassador coordination, and related projects.
• Contribute to a collaborative team environment and support evolving departmental needs.
• All other tasks as assigned.

Minimum Qualifications

To qualify you must have a Bachelor's degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to multi task and project manage.

Preferred Qualifications

Experience in medical school, graduate, or health professions admissions. Experience with recruitment events, applicant communications, or student engagement initiatives. Experience with website content management, social media, email communications, and/or design tools such as Adobe Creative Suite. Experience leveraging AI-enabled tools to improve communication workflows, enhance operational efficiency, and support data-informed decision-making. Masters degree in communications, marketing, higher education, or a related field.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support.

Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.60 - $81,026.40 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here