Project Coordinator

Global Environmental and Industrial Response LLC; Mulberry (FL); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401(k) match up to 4%

Paid Time Off

Career development opportunities

6 Paid Holidays

Disability insurance

Life insurance

Drug-free workplace

Job summary

Global Environmental & Industrial Response is hiring an Administrative & Project Support specialist in Florida to assist Project Managers with scheduling, documentation, and daily coordination. You will track schedules, prepare packets, and ensure accurate records for hydro blasting, vacuum trucks, and safety compliance.

The role emphasizes communication with internal teams, client updates, and cost tracking, while maintaining organized files, timesheets, and QA/QC documents to support project

Qualifications

• Bachelor’s degree in business administration, management, or a related field preferred.
• Proficiency with Microsoft Office.
• Attention to detail.
• Strong interpersonal and problem‑solving skills; able to interface with employees at all levels.
• Professional oral and written communication.

Responsibilities

• Assist Project Managers with planning, scheduling, and coordinating daily project activities.
• Prepare job packets, STAs, permits, JSA forms, and required documentation before the project starts.
• Track and update project schedules, manpower lists, equipment assignments, and material needs.
• Organize project files, reports, and correspondence.
• Verify that hydro blasting units, vacuum trucks, catalyst rigs, tower tools, and safety equipment are ready before dispatch.
• Communicate with yard personnel to ensure accurate loadouts and returns.
• Act as a secondary point of contact for customer updates and administrative communications.
• Relay daily project information between the supervisors and internal departments.
• Help prepare daily progress emails, manpower updates, and shift turnover notes.
• Collect and organize daily job packs, timesheets, equipment logs, catalyst yield sheets, and QA/QC documents.
• Ensure all documentation is complete, accurate, and submitted on time.
• Assist in preparing project closeout packages including photos, production data, and safety records.
• Distribute safety documentation, attend safety meetings, and organize training records.
• Ensure crews have correct PPE, permits, and site-specific safety requirements before mobilization.
• Help track incident reports, near misses, and corrective action documentation.
• Input labor hours, equipment usage, and consumable costs into internal systems.
• Verify ticket accuracy before submitting to accounting/PM Team.
• Track budget changes and notify the Project Manager of discrepancies.
• Support scheduling and tracking of hydro blasting units, vacuum trucks, catalyst screening rigs, and confined space entry equipment.
• Maintain inventory of hoses, nozzles, PPE, filters, bags, packing materials, and other consumables.
• Coordinate repairs, maintenance, and inspections with the shop or fleet department.
• Maintain organized records for confined space entry, LOTO, permits, catalyst documentation, environmental compliance, and waste manifests.
• Assist in generating regulatory or customer-required documentation.
• Ensure SOPs, SDS sheets, and regulations are current and accessible.
• Identify opportunities to improve administrative processes, communication, and project tracking.
• Help develop templates, checklists, and standardized reporting tools.
• Support Project Managers and supervisors with implementing new procedures or project workflows.

Skills

Attention to detail

Interpersonal skills

Problem solving

Professional communication

Microsoft Office

Education

Bachelor's degree in business administration, management, or related field

Tools

Microsoft Office

Job description

About Us

Global Environmental & Industrial Response (GEIR) partners with clients across utilities, mining, chemical, pulp & paper, and manufacturing industries to deliver innovative environmental, health, and safety solutions. Our highly trained teams provide 24/7 industrial cleaning, hydro blasting, vacuum truck services, and specialized solutions for sulfuric acid facilities, including maintenance, repairs, and full turnkey turnaround services. We also manage waste handling, transportation, and disposal in strict compliance with local, state, and federal regulations.

Position Overview

This position supports Project Managers by overseeing administrative tasks, ensuring resource availability, and managing day-to-day scheduling.

Essential Functions

1. Administrative & Project Support

• Assist Project Managers with planning, scheduling, and coordinating daily project activities.


• Prepare job packets, STAs, permits, JSA forms, and required documentation before the project starts.


• Track and update project schedules, manpower lists, equipment assignments, and material needs.


• Organize project files, reports, and correspondence.

2. Mobilization & Logistics

• Verify that hydro blasting units, vacuum trucks, catalyst rigs, tower tools, and safety equipment are ready before dispatch.


• Communicate with yard personnel to ensure accurate loadouts and returns.

3. Communication & Customer Interaction

• Act as a secondary point of contact for customer updates and administrative communications.


• Relay daily project information between the supervisors and internal departments.


• Help prepare daily progress emails, manpower updates, and shift turnover notes.

4. Documentation & Reporting

• Collect and organize daily job packs, timesheets, equipment logs, catalyst yield sheets, and QA/QC documents.


• Ensure all documentation is complete, accurate, and submitted on time.


• Assist in preparing project closeout packages including photos, production data, and safety records.

5. Safety Support

• Distribute safety documentation, attend safety meetings, and organize training records.


• Ensure crews have correct PPE, permits, and site‑specific safety requirements before mobilization.


• Help track incident reports, near misses, and corrective action documentation.

6. Cost Tracking & Billing Support

• Input labor hours, equipment usage, and consumable costs into internal systems.


• Verify ticket accuracy before submitting to accounting/PM Team.


• Track budget changes and notify the Project Manager of discrepancies.

7. Equipment & Resource Coordination

• Support scheduling and tracking of hydro blasting units, vacuum trucks, catalyst screening rigs, and confined space entry equipment.


• Maintain inventory of hoses, nozzles, PPE, filters, bags, packing materials, and other consumables.


• Coordinate repairs, maintenance, and inspections with the shop or fleet department.

8. Compliance & Data Management

• Maintain organized records for confined space entry, LOTO, permits, catalyst documentation, environmental compliance, and waste manifests.


• Assist in generating regulatory or customer-required documentation.


• Ensure SOPs, SDS sheets, and regulations are current and accessible.

9. Support for Continuous Improvement

• Identify opportunities to improve administrative processes, communication, and project tracking.


• Help develop templates, checklists, and standardized reporting tools.
  
• Support Project Managers and supervisors with implementing new procedures or project workflows.

Key Behaviors

• Passionate and motivated to grow / challenges are eagerly accepted


• Maintain a high-quality professional appearance


• Strive for continuous improvement by using new tools and processes.


• Treat co-workers with respect.
  

Required Skills & Qualifications

• Bachelor’s degree in business administration, management, or a related field preferred.


• Proficiency with Microsoft Office


• Attention to detail


• Strong interpersonal and problem‑solving skills; able to interface with employees at all levels.


• Professional oral and written communication.

Pay

• $30/hourly

Schedule

• Monday to Friday - 12:00 pm to 8:00 pm

Benefits

• 6 Paid Holidays (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas)


• Medical, Dental, and Vision coverage; Free Term Life Insurance


• Paid Time Off (accruals start on day 1; available after 90 days)


• 401(k) match up to 4%


• Regular pay increases and career development opportunities


• Accident, cancer/critical illness, short-term and long-term disability, and hospital indemnity insurance available

Drug-free workplace.

Background check required.

Global Environmental and Industrial Response is an Equal Opportunity Employer.

Military Veterans are Encouraged to Apply.