Project Coordinator

STEELE BRANDS®; Minneapolis, Saint Paul (MN, MN); On-site; USD 55,000 - 75,000; Full time

Job summary

STEELE BRANDS® is seeking a Project Coordinator to support planning, coordination and execution of cross-functional initiatives with a focus on supply chain and business operations. This in-office role collaborates with Supply Chain, Operations, Culinary, Marketing, Finance, Training and Technology to keep projects and launches on schedule.

The role handles inventory trackers, project plans in Asana, launch support and program rollout activities.

Qualifications

• Degree in Business, Operations, Supply Chain or related field, or equivalent relevant experience.
• 2–3+ years of experience in project coordination, business operations, supply chain or related support role.
• Strong organizational skills and ability to manage competing priorities across multiple projects.
• Proficiency in Microsoft Excel and experience with project management tools.
• Clear written and verbal communication skills.
• Strong attention to detail, accountability and consistent follow-through.
• Ability to work independently while collaborating with internal teams and external partners.

Responsibilities

• Maintain inventory, supplier and distributor trackers, flagging availability concerns and outstanding actions.
• Support item setup and maintenance of product information in Restaurant365 and related systems.
• Coordinate supplier and distributor follow-up on orders, deliveries and service issues.
• Compile routine operational data and reports for review by functional leaders.
• Support invoice and data discrepancy tracking, coordinating resolution with Finance and relevant partners.
• Coordinate assigned tasks for systems implementations and process improvements.
• Maintain project plans in Asana, including tasks, owners, deadlines and dependencies.
• Coordinate project meetings, prepare agendas and document decisions and action items.
• Follow up with internal teams and external partners on outstanding deliverables.
• Identify and elevate delays, risks and decisions needed to keep projects moving.
• Prepare consolidated project updates for leadership and cross-functional teams.
• Maintain shared documentation, SOPs, contact lists and training resources.
• Track completion of required training, documentation and rollout activities.
• Maintain consistent templates and reporting processes that improve visibility.
• Organize project records so teams can easily access current information and decisions.
• Maintain opening checklists and readiness trackers across participating departments.
• Coordinate partner meetings and track milestones for equipment, smallwares, technology, inventory and training.
• Confirm delivery schedules and readiness updates with vendors and internal owners.
• Prepare weekly opening updates highlighting progress, outstanding needs and risks.
• Document post-opening feedback and track assigned improvement actions.

Skills

Organizational skills

Communication skills

Prioritization

Independent work

Education

Degree in Business/Operations/Supply Chain or related field

Tools

Asana

Restaurant365

CrunchTime

Microsoft Excel

Job description

Join a fast-moving, growth-oriented company where your work directly shapes how two national brands scale. This is a role with real ownership — you'll help build the systems and processes as much as run them.

The Project Coordinator supports the planning, coordination and execution of cross-functional initiatives across Steele Brands Management, with primary emphasis on supply chain and business operations support. This is an execution-focused, in-office role that partners closely with Supply Chain, Operations, Culinary, Marketing, Finance, Training and Technology to keep projects, trackers and launches moving on schedule.

Supply Chain & Business Operations Support 50%

• Maintain inventory, supplier and distributor trackers, flagging availability concerns and outstanding actions
• Support item setup and maintenance of product information in Restaurant365 and related systems
• Coordinate supplier and distributor follow-up on orders, deliveries and service issues
• Compile routine operational data and reports for review by functional leaders
• Support invoice and data discrepancy tracking, coordinating resolution with Finance and relevant partners
• Coordinate assigned tasks for systems implementations and process improvements

Project Coordination & Execution 30%

• Maintain project plans in Asana, including tasks, owners, deadlines and dependencies
• Coordinate project meetings, prepare agendas and document decisions and action items
• Follow up with internal teams and external partners on outstanding deliverables
• Identify and elevate delays, risks and decisions needed to keep projects moving
• Prepare consolidated project updates for leadership and cross-functional teams
• Maintain shared documentation, SOPs, contact lists and training resources
• Track completion of required training, documentation and rollout activities
• Maintain consistent templates and reporting processes that improve visibility and reduce administrative work
• Organize project records so teams can easily access current information and decisions
• Maintain opening checklists and readiness trackers across participating departments
• Coordinate partner meetings and track milestones for equipment, smallwares, technology, inventory and
• training
• Confirm delivery schedules and readiness updates with vendors and internal owners
• Prepare weekly opening updates highlighting progress, outstanding needs and risks
• Document post-opening feedback and track assigned improvement actions

Product & Program Launch Support 10%

• Coordinate timelines and deliverables for menu launches, packaging transitions and operational programs
• Support sample requests, testing schedules, feedback collection and approval tracking
• Maintain launch checklists covering product availability, item setup, training and communications
• Follow up on launch readiness with suppliers, distributors and internal teams
• Track post-launch issues and coordinate follow-up with responsible owners

How Success Will Be Measured

• Timely completion of assigned milestones and deliverables
• Accuracy and consistency of project trackers, reports and documentation
• Proactive identification and escalation of risks and delays
• Effective communication and follow-through on outstanding actions
• Readiness and coordination of restaurant openings, launches and program rollouts

Qualifications

• Degree in Business, Operations, Supply Chain, Project Management or a related field, or equivalent relevant experience
• 2–3+ years of experience in project coordination, business operations, supply chain or a related support role
• Strong organizational skills and ability to manage competing priorities across multiple projects
• Proficiency in Microsoft Excel and experience with project management tools
• Clear written and verbal communication skills
• Strong attention to detail, accountability and consistent follow-through
• Ability to work independently while collaborating with internal teams and external partners

Preferred Qualifications

• Restaurant, foodservice, retail or multi-unit/multi-location operations experience
• Experience with Asana, Restaurant365, CrunchTime or similar business systems
• Experience supporting restaurant openings, product launches or systems implementations
• Familiarity with supplier coordination, distribution and inventory processes