Project Coordinator

Steele Brands Management LLC; Wayzata (MN); On-site; USD 48,000 - 62,000; Full time

Job summary

Steele Brands Management LLC in Minnesota is seeking a Project Coordinator to support the planning, coordination and execution of cross-functional initiatives. The role centers on supply chain and business operations support, working in‑office with teams across Supply Chain, Operations, Culinary, Marketing, Finance, Training and Technology.

The successful candidate will help maintain project plans, coordinate meetings, track milestones and drive completion of action items, while organizing

Responsibilities

• Maintain project plans in Asana, including tasks, owners, deadlines and dependencies
• Coordinate project meetings, prepare agendas and document decisions and action items
• Follow up with internal teams and external partners on outstanding deliverables
• Identify and escalation delays, risks and decisions needed to keep projects moving
• Prepare consolidated project updates for leadership and cross-functional teams
• Maintain shared documentation, SOPs, contact lists and training resources
• Track completion of required training, documentation and rollout activities
• Maintain consistent templates and reporting processes that improve visibility and reduce administrative work
• Organize project records so teams can easily access current information and decisions
• Maintain inventory, supplier and distributor trackers, flagging availability concerns and outstanding actions
• Support item setup and maintenance of product information in Restaurant365 and related systems
• Coordinate supplier and distributor follow-up on orders, deliveries and service issues
• Compile routine operational data and reports for review by functional leaders
• Support invoice and data discrepancy tracking, coordinating resolution with Finance and relevant partners
• Coordinate assigned tasks for systems implementations and process improvements
• Maintain opening checklists and readiness trackers across participating departments
• Coordinate partner meetings and track milestones for equipment, smallwares, technology, inventory and training
• Confirm delivery schedules and readiness updates with vendors and internal owners
• Prepare weekly opening updates highlighting progress, outstanding needs and risks
• Document post-opening feedback and track assigned improvement actions
• Coordinate timelines and deliverables for menu launches, packaging transitions and operational programs
• Support sample requests, testing schedules, feedback collection and approval tracking

Job description

Description

Join a fast-moving, growth-oriented company where your work directly shapes how two national brands scale. This is a role with real ownership - you'll help build the systems and processes as much as run them.

The Project Coordinator supports the planning, coordination and execution of cross-functional initiatives across Steele

Brands Management, with primary emphasis on supply chain and business operations support. This is an execution-

focused, in-office role that partners closely with Supply Chain, Operations, Culinary, Marketing, Finance, Training and

Technology to keep projects, trackers and launches moving on schedule.

Supply Chain & Business Operations Support 50%

• Maintain inventory, supplier and distributor trackers, flagging availability concerns and outstanding actions
• Support item setup and maintenance of product information in Restaurant365 and related systems
• Coordinate supplier and distributor follow-up on orders, deliveries and service issues
• Compile routine operational data and reports for review by functional leaders
• Support invoice and data discrepancy tracking, coordinating resolution with Finance and relevant partners
• Coordinate assigned tasks for systems implementations and process improvements

Project Coordination & Execution 30%

• Maintain project plans in Asana, including tasks, owners, deadlines and dependencies
• Coordinate project meetings, prepare agendas and document decisions and action items
• Follow up with internal teams and external partners on outstanding deliverables
• Identify and escalation delays, risks and decisions needed to keep projects moving
• Prepare consolidated project updates for leadership and cross-functional teams
• Maintain shared documentation, SOPs, contact lists and training resources
• Track completion of required training, documentation and rollout activities
• Maintain consistent templates and reporting processes that improve visibility and reduce administrative work
• Organize project records so teams can easily access current information and decisions

New Restaurant Opening Support 10%

• Maintain opening checklists and readiness trackers across participating departments
• Coordinate partner meetings and track milestones for equipment, smallwares, technology, inventory and
• training
• Confirm delivery schedules and readiness updates with vendors and internal owners
• Prepare weekly opening updates highlighting progress, outstanding needs and risks
• Document post-opening feedback and track assigned improvement actions

Product & Program Launch Support 10%

• Coordinate timelines and deliverables for menu launches, packaging transitions and operational programs
• Support sample requests, testing schedules, feedback collection and approval tracking