Project Coordinator

Veritas Construction Services, LLC; Matthews (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Veritas Construction Services, LLC is seeking a highly organized Project Coordinator to support design and construction teams through design, estimating, procurement, and construction phases. The role acts as a liaison among Sales, Design Facilitator, designers, Project Managers, vendors, and accounting.

The ideal candidate will manage selections, budgets, and procurement workflows, ensuring accurate documentation and timely communications across multiple projects from design through completion.

Qualifications

• Experience coordinating design, estimating, and construction project phases.
• Strong organizational skills and attention to detail.
• Familiarity with interior design or residential remodeling materials.
• Ability to read CAD/architectural drawings or willingness to learn.
• Excellent communication and follow-through.

Responsibilities

• Support the Sales Manager, Design Facilitator, designers, and Project Managers through design, estimating, and construction project phases.
• Create and maintain Project Selections Worksheets; document final client selections, approvals, and updates in JobTread.
• Review selections against project budgets and allowances; flag discrepancies and potential change orders to the Sales Manager and Project Manager.
• Communicate selection status and outstanding needs; attend design discussions, internal project reviews, client pre-construction walkthroughs, and production meetings as appropriate.
• Work with project managers regarding selections and material needs, and prepare final selection summaries for client closeout documents.
• Obtain vendor quotes, confirm pricing and availability, and calculate material quantities to support estimating and purchasing.
• Coordinate cabinetry order preparation by reviewing drawings and specifications and serving as the liaison between Veritas, designers, and vendors to finalize orders with required approvals.
• Source approved materials, prepare purchase orders, and track orders, lead times, deliveries, and receipt of materials.
• Communicate with vendors and project managers to address order issues, delays, discrepancies, and damaged or missing materials.
• Maintain purchasing records and receipts in JobTread, communicate expenses to accounting, and track leftover materials for potential reuse.
• Maintain vendor relationships and trade account information, including contacts, discounts, account setup, and payment procedures.
• Monitor occasional Design Center phone calls and emails and provide appropriate follow-up.
• Maintain the organization and upkeep of the Design Center, including samples, cabinetry sample doors, catalogs, wallpaper books, and supplies.
• Maintain vendor contacts and product resources; research new materials, local vendors, and industry trends.
• Update sample inventory and digital product or pricing catalogs as appropriate.
• Identify opportunities to improve Design Center organization, sample resources, and tracking tools.

Skills

Organizational skills

Communication

Budgets

Purchasing

CAD reading

Interior design knowledge

Problem solving

Job description

We're looking for a highly organized, proactive individual with familiarity in interior design and/or residential remodeling to support our design and construction teams.

Position Overview

The Project Coordinator supports Veritas Construction Services throughout the design, estimating, procurement, and construction project phases This role serves as a key liaison between the Sales Manager, Design Facilitator, designers, Project Managers, vendors, and accounting team. This role ensures project details are accurate, materials are properly specified and ordered, budgets are maintained, and information is communicated effectively.

The ideal candidate is highly organized, detail-oriented, resourceful, and comfortable juggling multiple projects and competing deadlines. This position requires a strong understanding of residential remodeling materials and processes, along with the ability to anticipate needs, solve problems, and help projects move smoothly from design through completion.

Responsibilities

Project Coordination

• Support the Sales Manager, Design Facilitator, designers, and Project Managers throughout the design, estimating, and construction project phases..
• Create and maintain Project Selections Worksheets; document final client selections, approvals, and updates in project management system (JobTread).
• Review selections against project budgets and allowances; flag discrepancies and potential change orders to the Sales Manager and Project Manager.
• Communicate selection status and outstanding needs; attend design discussions, internal project reviews, client pre-construction walkthroughs, and production meetings as appropriate.
• Work with project managers regarding selections and material needs, and prepare final selection summaries for client closeout documents.

Procurement and Purchasing

• Obtain vendor quotes, confirm pricing and availability, and calculate material quantities to support estimating and purchasing.
• Coordinate cabinetry order preparation by reviewing drawings and specifications and serving as the liaison between Veritas, designers, and vendors to finalize orders with required approvals.
• Source approved materials, prepare purchase orders, and track orders, lead times, deliveries, and receipt of materials.
• Communicate with vendors and project managers to address order issues, delays, discrepancies, and damaged or missing materials.
• Maintain purchasing records and receipts in JobTread, communicate expenses to accounting, and track leftover materials for potential reuse.
• Maintain vendor relationships and trade account information, including contacts, discounts, account setup, and payment procedures.

Design Center Operations

• Monitor occasional Design Center phone calls and emails and provide appropriate follow-up.
• Maintain the organization and upkeep of the Design Center, including samples, cabinetry sample doors, catalogs, wallpaper books, and supplies.
• Maintain vendor contacts and product resources; research new materials, local vendors, and industry trends.
• Update sample inventory and digital product or pricing catalogs as appropriate.
• Identify opportunities to improve Design Center organization, sample resources, and tracking tools.

Qualifications and Skills

• Strong organizational skills, attention to detail, and ability to maintain multiple projects.
• Clear communication, problem-solving skills, and consistent follow-through.
• Comfortable with spreadsheets, budgets, and purchasing records.
• Approaches critical tasks with curiosity, asks thoughtful questions, and looks for ways to make processes and team outcomes better.
• Familiarity with interior design and/or residential remodeling, materials, and vendors preferred.
• Ability to read CAD/architectural drawings or willingness to learn
• Genuine desire to see the clients, teammates, and the business be successful together.

What Success Looks Like

• Selections and project records are accurate, organized, and accessible.
• Materials are properly priced, ordered, and tracked on time, with budget concerns flagged promptly.
• The team receives timely information and can rely on consistent follow-through.
• The Design Center remains organized and equipped to support designers and clients.