Project Coordinator

Mm-Solutions; Loveland (CO); On-site; USD 36,368 - 44,634; Full time

Job summary

MM Solutions is seeking a Project Coordinator to join the Professional Services team in Colorado. You will set up new projects, track milestones, and help ensure on-time delivery of complex systems for aerospace, defense, and telecommunications customers.

The role requires strong organizational skills, proficiency with Word, Excel, and Project, and the ability to coordinate with PMs, engineering, procurement, and manufacturing to meet schedules. This is a full-time, on-site position in Loveland.

Qualifications

• Bachelor’s degree preferred, in a business-related field.
• Previous experience with project coordination or a related role is preferred.

Responsibilities

• Set up new projects, including folder setup, verification, classification, and costing details; track resource hours and Quality Sign-Off (QSO).
• Attend project kick-offs and document milestones and requirements; manage project status and meeting minutes.
• Maintain project schedules and coordinate shipments; adapt timelines and manage costs to maximize benefit.
• Coordinate with manufacturing and PM to address issues and ensure smooth production.
• Collaborate with Procurement to ensure ship dates are honored; monitor parts for multiple projects and generate reports.
• Support safety and technical writing by maintaining tracking reports and generating manuals for modular systems.
• Provide internal support for Signal Networks Division and Business Development as needed.
• Communicate with customers regarding delivery dates and provide shipment tracking information.
• Coordinate RMA process with customers if needed.
• Demonstrate company values by collaborating with team members and customers.

Skills

Project coordination

Prioritization

MS Word

MS Excel

MS Project

Data analysis

Attention to detail

Cross-functional teamwork

Education

Bachelor’s degree preferred

Experience in project coordination

Tools

MS Access

MS Project

Office Suite

Job description

Description

Position Title: Project Coordinator

Department: Professional Services

EEOC: Professional

Reports to: Projects Manager

FLSA Status: Non-exempt

Salary: $26.40-$32.40/ hour DOE

Summary: MM Solutions is a well-established company serving the Aerospace, Medical, and High-Tech Industries in Colorado with high-touch custom packaging, professional services, and logistic solutions. Creating opportunities and overcoming challenges is what drives us to provide clients with the necessary people, services, and equipment for every job. We are an organization that commits to its team members, maintaining a safe and fun environment while treating everyone as a valued individual.

We are an Equal Opportunity Employer, including disability and veteran status. Full benefits are available to full-time team members, including paid sick leave and vacation, medical/vision/dental, company-funded life insurance and 401(k).

Position Summary

Our Professional Services team provides engineering and project management support for custom manufactured systems, serving aerospace, defense, and telecommunications customers. The Switch Matrix Project Coordinator will support the Wireless Switch Matrix Program Manager with order fulfillment related to new design and repeat order switch matrices, with occasional department level tasks for the wider Electronic Measurement Group, Aerospace and Defense Division.

This individual will work directly with internal and external functions, including Project Managers (PM's), engineering, procurement, assembly, test, and business development to assure that work planning and task resources are allocated to ensure on time delivery. This is a crucial role, ensuring the successful management of project schedules and the delivery of complex systems that meet customers' design and quality standards. The projects can be fast-paced and dynamic. Independent judgment and initiative are required to understand project requirements and provide appropriate administrative support via research, data collection/tracking, analysis, and general organizational activities.

Requirements

Job Responsibilities

• Set up new projects, to include Project Folder Setup/ Verification, classification, and costing details; structuring and requesting resource hours; and preparing and tracking the Quality Sign-Off Process (QSO) for projects. Consult with management and clients to identify and define project requirements, scopes, and objectives that align with program goals.
• Attend project kick-off meetings with the project team and document important milestones and requirements. Manage overall project status, including attending regular status meetings, providing updates on action items, tracking action items, risks and providing meeting minutes when needed.
• Maintain the project schedule and coordinate shipments while ensuring compliance with business system requirements. Analyze project progress and, when necessary, adapt timelines and manage cost to achieve maximum benefit.
• Coordinate with the manufacturing team and PM to address any issues, highlight concerns, and ensure smooth production by coordinating time, resources, and necessary documentation.
• Collaborate with Procurement to ensure ship dates are honored. Monitor parts for multiple concurrent projects; continuously check all material requested and ordered. Produce system generated reports, identify, and report any potential risks to the PM in a timely fashion.
• Support the safety and technical writing teams by maintaining tracking reports for projects requiring safety testing, conducting regular meetings to ensure progress, and determining safety and technical writing needs. Generate manuals for modular systems.
• As needed, provide internal support including research projects for Signal Networks Division (SND) and Business Development team.
• Communicate with customers regarding delivery dates for switch matrix chasses; send proactive emails to verify ship date and provide shipment tracking information as needed.
• Coordinate the RMA (Return Merchandise Authorization) process with customers, if needed.
• Perform any additional duties as assigned.
• Demonstrate and apply ourinternaland external company values (aka "Anchors") by working positively and collaboratively with team members and customers to form good partnerships and great teams while innovating, eliminating the non-essential and improving.

Knowledge, Skills, and Abilities

• Strong ability to prioritize workload, effectively coordinating and prioritizing various assignments with different deadlines.
• Proficient in Microsoft Word, Excel, Access, and Project, with advanced knowledge of these tools.
• Excellent problem-solving skills, going beyond average capabilities.
• Demonstrates resourcefulness and keen attention to detail.
• Capable of gathering, analyzing, and manipulating data efficiently.
• Works effectively under pressure, managing frequent interruptions.
• Skilled at establishing and maintaining positive working relationships across different departments within the organization.
• Adaptive learner, capable of processing and effectively utilizing new or updated information.

Education and Experience preferred.

• Bachelor’s Degree preferred, in a business-related field.
• Previous experience with project coordination or a related role is a preferred.

Physical Requirements

Standing and Walking: 25%-49%

Seeing: 75%-100%

Hearing: 75%-100%

Ability to lift > 45lbs: 0%-24%

Working Conditions

• This team member will work in a dynamic and fast-paced environment, requiring focus and a results-oriented approach to meet deadlines.
• The position necessitates a positive attitude, a high level of energy, and maintaining a professional demeanor in daily interactions.

Additional Requirements

• Employer is a drug-free workplace, and candidate must pass a pre-hire background check and drug screen.
• We do not discriminate in hiring on any basis, including citizenship, and our job postings are open to U.S. citizens as well as non-U.S. citizens. However, the person hired will have access to information and items protected under the International Traffic in Arms Regulation (ITAR), and therefore that person must be a “U.S. person” as that term is defined under ITAR, 22 CFR 120.15.
• A “U.S. person is defined as a 1) U.S. Citizen, 2) a lawful permanent resident, 3) a refugee given asylum in the U.S., or 4) a temporary resident granted amnesty. Accordingly, it will be necessary for our company to confirm and verify your status as a “U.S. person” under ITAR at the time of hire.