Project Coordinator

Aegis Sortation; Louisville (KY); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

401k

Paid time off

10 Company Holidays

Professional development opportunities

Job summary

Aegis Sortation in Louisville, KY seeks a Project Administrator to support office operations and project execution onsite. You will coordinate scheduling, travel, documentation, and communications across project teams, vendors, and field personnel.

The role emphasizes organization, accuracy, and the ability to manage multiple priorities in fast-paced construction and automation environments.

Qualifications

• Bachelor's degree or related field is required.
• Experience in office administration, coordination, or project support desired.
• Strong organizational skills and attention to detail are essential.
• Ability to manage multiple priorities in a fast-paced setting.
• Proficiency with MS Office, Outlook, and collaboration tools.

Responsibilities

• Provide structured administrative support across office operations and project teams.
• Coordinate travel logistics and scheduling for team members on active projects.
• Maintain project documentation, trackers, and reporting tools.
• Assist with timekeeping, expense tracking, and communication across stakeholders.
• Support project closeout activities and documentation collection.

Skills

Organizational skills

Communication skills

Multi-tasking

Attention to detail

Team coordination

Education

Bachelor's degree in business, operations, Construction Management, Project Management or related field

Tools

Microsoft Office

Microsoft Teams

Microsoft Project

Job description

About Aegis Sortation

At Aegis, our purpose is clear: to

Brief Description

About Aegis Sortation

At Aegis, our purpose is clear: to create raving fans through expert innovation in intralogistics. Our team combines innovative thinking with deep industry expertise to deliver solutions for projects of all sizes, throughputs, and complexities.

Aegis Sortation is a leader in the intralogistics technology and innovation space. Our expertise spans E-Commerce, Freight and Parcel, and Warehouse and Distribution. As a prime integrator, we have a team capable of conceptualizing and laying out complex systems, and completing detailed design engineering, procurement, and field installation across various project platforms. Our commitment to integrating excellence throughout the project life cycle sets us apart, delivering automation solutions to businesses ranging from local service providers to international logistics giants.

About The Role

Location: Louisville, KY (On-site)

Schedule: Onsite 4 days per week, with typical working hours between 8:00–8:30 AM and 4:30–5:00 PM. Includes a 1-hour lunch break, with flexibility based on team and project needs.

Aegis Sortation is seeking a highly organized and detail-oriented Project Administrator to support office operations and project execution in Memphis, TN. This role is responsible for maintaining structure, organization, and consistency across day-to-day office processes while supporting project teams through scheduling, tracking, documentation, and administrative coordination. The ideal candidate thrives in fast-paced project environments and can effectively manage multiple priorities while maintaining accuracy and follow-through.

Candidates with experience supporting construction projects, material handling systems, warehouse automation, industrial installations, manufacturing operations, logistics, or project-based environments are strongly encouraged to apply.

This position will serve as a central point of coordination between project managers, field teams, vendors, subcontractors, and internal stakeholders. Responsibilities include supporting project administration, coordinating travel and logistics, maintaining project documentation, tracking project activities, and helping project teams stay organized as project activity continues to scale.

What You’ll Do

• Provide structured administrative support across office operations and project teams
• Support and maintain day-to-day office processes, ensuring organization, consistency, and follow-through across administrative workflows
• Act as an in-office resource to help keep operations organized, responsive, and running efficiently
• Assist with timekeeping processes, administrative tracking, and expense-related coordination, ensuring information is accurate and up to date
• Coordinate travel logistics and scheduling needs for team members across active projects
• Help manage communication, follow-ups, and coordination across multiple stakeholders
• Maintain and update project schedules, trackers, and reporting tools to ensure information is current and reliable
• Support documentation management across systems, ensuring consistency and accessibility of project data
• Assist in tracking project progress, updates, and key administrative milestones to help keep teams aligned
• Support material handling, automation, and industrial project teams through administrative coordination and project tracking.
• Assist with tracking equipment deliveries, project schedules, installation activities, and project-related documentation.
• Coordinate with project managers, vendors, subcontractors, and field personnel to ensure project information remains organized and accessible.
• Help maintain project records, construction documentation, meeting notes, and project correspondence throughout the project lifecycle.
• Support project closeout activities, documentation collection, and administrative reporting as needed.

Embrace and promote by incorporating into your work the core values of Aegis:

• Professionalism: Maintain a positive attitude and strong work ethic. Everyone is accountable for their work. Above all, respect others.
• Customer Focus: Always work to exceed customer expectations.
• Collaboration: Share ideas; train and mentor others to your level. Improve one another.
• Take it Personal: Complete every task as if your reputation depends on it. Because it does!
• Make it Better: Ask yourself, “What can I do to make our company better?”
• Open Minded: Look at the possibilities and think outside the box. Embrace change.

Requirements

• Bachelor’s degree in business, operations, Construction Management, Project Management or a related field
• Experience in office administration, coordination, or project support
• Strong organizational skills with a high level of attention to detail
• Ability to manage multiple priorities and follow through on tasks in a fast-paced environment
• Proficiency in Microsoft Office tools including Excel, Outlook, and Teams
• Strong communication skills and ability to stay organized across multiple teams

Preferred Qualifications

• Experience in material handling, automation, construction, manufacturing, or industrial environments
• Experience coordinating project schedules, field activities, vendors, subcontractors, equipment deliveries, or installation activities.
• Familiarity with project documentation, change tracking, project reporting, or construction administration processes.
• Experience using Microsoft Project, Teams Planner, or similar project planning tools
• Familiarity with project tracking or documentation systems (ACC or similar platforms)
• Interest or experience using AI tools to improve reporting, tracking, or workflow efficiency

Summary

Benefits:

• Competitive salary
• Health insurance
• 401k
• Paid time off
• 10 Company Holidays
• Professional development opportunities

This job description describes the general nature and level of work expected of a person assigned to this position. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related duties as requested by their supervisor.

It is the policy of Aegis Sortation to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law. In addition, Aegis Sortation will provide reasonable accommodation for qualified individuals with disabilities.