Project Coordinator

UCLA Outpatient Clinics; Los Angeles (CA); On-site; USD 51,797 - 107,934; Full time

Job summary

UCLA Outpatient Clinics in Los Angeles is seeking a Furniture, Fixtures & Equipment Project Coordinator to manage small capital projects from concept through closeout. The role requires technical fluency in design and construction alongside the ability to coordinate multiple vendors and stakeholders.

This position offers a salary range of $37.60 to $78.35 per hour, requiring a disciplined approach to project management within a complex environment.

Qualifications

• Experience managing small capital projects in a regulated environment.
• Proficiency in coordinating design and construction processes.
• Strong organizational skills to drive projects from concept to closeout.

Responsibilities

• Manage small capital projects end-to-end.
• Support Senior Project Managers with furniture and equipment.
• Coordinate design, procurement, and construction activities.

Skills

Technical fluency in design and construction

Project management

Vendor management

Regulatory compliance

Job description

Description

Real Estate, Planning, Design & Construction

UCLA Health is one of the most advanced academic medical systems in the world, and the environments we build are as critical to our mission as the care delivered within them. We are seeking a Furniture, Fixtures & Equipment Project Coordinator to join our Real Estate, Planning, Design & Construction team, a professional who brings technical fluency in design and construction with the organizational discipline to drive projects from concept through closeout in one of healthcare's most complex and regulated environments.

In this role, you will independently manage small capital projects end-to-end while supporting Senior Project Managers with furniture and equipment on priority initiatives exceeding $1M. You will serve as a key liaison between contracted vendors, consultants, and UCLA Health clients, coordinating design, construction, FF&E procurement, regulatory compliance, and move planning across a dynamic portfolio of concurrent projects.

In this role, you will:

• Maintain and develop the PDC Resource Library, manage vendor relationships, vet new products, and support the department's Standardization Program
• Manage the full FF&E program, coordinating with clients, vendors, and manufacturers through procurement, delivery, installation, and punch list resolution
• Lead small capital projects through all phases, from scoping and design through plan check, bidding, construction, and fit-up/move-in, with full ownership of budgets, schedules, and client communication
• Navigate plan check and back-check processes through Campus Building Official and HCAI (OSHPD) approval, and manage all associated documentation and inspector visits
• Oversee construction activities including contractor schedules, pay applications, and utility and fire alarm shutdowns to maintain an operational facility
• Ensure all project closeout documentation, including warranties, record drawings, and O&M manuals, meets contract requirements and is transferred to the appropriate entity

Salary Range: $37.60 – $78.35 per hour.

Target Salary Range: $39.00 - $45.00 per hour