Project Coordinator

Toole Design Group; Los Angeles (CA); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Toole Design is seeking a Project Coordinator to join our Project Operations team in Los Angeles. You’ll support project coordination and administrative tasks, help with setup, documentation, compliance, invoicing, and cross-department collaboration to keep projects on track.

The role emphasizes organization, service orientation, and clear communication in a hybrid schedule (3 days in office, 2 days remote).

Qualifications

• 3–5 years in a business environment, project coordination, or admin role.
• Basic knowledge of project management principles.
• Basic understanding of AP/AR processes preferred.
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite.
• Experience with ERP systems and supplier diversity software is a plus.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide project coordination and administrative support to project teams.
• Assist with project setup, documentation, compliance tracking, and invoicing support.
• Coordinate across multiple departments to keep project information current and complete.
• Maintain attention to detail and a service-oriented approach to deadlines.

Skills

Project coordination

Accounts Payable/Receivable basics

Excel

Deltek Vantagepoint (ERP)

Microsoft Office

Communication skills

Organization/time management

Education

Bachelor's degree in business or related field

Tools

Deltek Vantagepoint

Supplier Diversity software

Job description

Description

Design streets that move people—not just cars.

At Toole Design, we’re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We’re looking for a Project Coordinator to join our Project Operations team, someone who’s energized to support and strengthen impactful transportation projects by keeping project information organized, coordinating administrative processes, and helping project teams stay on track.

Why You’ll Love Working Here

We’re a purpose-driven team of technical experts and operations professionals who believe streets should work for everyone. At Toole Design, you’ll join a collaborative environment where operations professionals work alongside industry leaders, with mentorship and development opportunities designed to help you grow your expertise.

We offer:

• A collaborative, inclusive culture that supports your growth and advancement
• A flexible hybrid schedule: 3 days in the office and 2 days remotely
• 8 paid holidays; and 16 days of PTO accrual annually
• Competitive salary, excellent benefits, and transportation perks: Benefits and Support
• The opportunity to support projects that improve lives—advancing safe, inclusive design grounded in ethics, empathy, and equity

What You’ll Do

As a Project Coordinator, you'll provide project coordination and administrative support that helps our project teams remain organized, accurate, and on schedule. You'll assist with project setup, documentation, compliance tracking, invoicing support, and coordination across multiple departments while ensuring project information is current and complete. Your attention to detail, organization, and service-oriented approach will help teams deliver successful projects.

Join Us. Make an Impact.

We’re proud to be an ENR Top 500 design firm with one of the lowest turnover rates in the industry. If you’re ready to do meaningful work with a supportive, talented team—apply today.

We are targeting a salary range of $68,000 to $78,000 for this position with flexibility for well-qualified candidates.

Questions, assistance or accommodations? Contact [e-mail] or call 301-927-1900, press 5.

At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities – people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between – to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman-owned, equal opportunity employer (EO/AA/VEV/Disabled employer).

For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.

Requirements

What You Bring:

• 3–5 years of experience in a business environment, project coordination, or administrative support role, or a business-focused degree with relevant experience
• Basic knowledge of project management principles
• Basic understanding of Accounts Payable/Receivable processes strongly preferred
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite
• Experience working with an ERP system (Deltek Vantagepoint preferred but not required)
• Experience with Supplier Diversity Management software is preferred but not required
• Excellent organizational, time management, and problem-solving skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• A collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment