Proposal Coordinator

Toole Design Group; Atlanta (GA); Hybrid; USD 66,000 - 74,000; Full time

Benefits offered by this job

Collaborative culture and growth

Flexible hybrid schedule: 3 days in, 2

8 paid holidays

16 days PTO accrued annually

Competitive salary and benefits

Transportation perks

Job summary

Toole Design Group in Atlanta seeks a detail‑oriented Proposal Coordinator to support and strengthen transportation projects from behind the scenes.

You will manage the full proposal lifecycle, create compelling layouts in InDesign, perform copy edits, and develop interview presentations and marketing collateral.

Join a collaborative, hybrid team focused on ethical, equitable design that improves lives across communities.

Qualifications

• Bachelor's degree in marketing, communications, graphic design, English, journalism, or equivalent experience.
• Four to five years of hands-on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team.
• Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint).
• Basic experience with Illustrator and Photoshop.
• Excellent attention to detail and ability to multitask.
• Exceptional organizational skills.
• A collaborative approach to generating strategies and developing creative solutions.

Responsibilities

• Independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners.
• You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design’s standards.
• You perform copy editing and proofreading to ensure products are error‑free.
• You develop interview presentations and marketing collateral.

Skills

Proposal coordination

Layout design

Copy editing

Multitasking

Organizational skills

Collaboration

Interview presentations

Marketing collateral

Education

Bachelor's degree in marketing, communications, graphic design, English, journalism, or related field

Tools

InDesign

Illustrator

Photoshop

Microsoft Office

PowerPoint

Job description

Proposal Coordinator

Design streets that move people—not just cars.

At Toole Design, we’re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We’re looking for a Proposal Coordinator to join our Atlanta team, someone who’s energized to support and strengthen impactful roadway and active transportation projects from behind the scenes—bringing operational excellence that helps our mission and values come to life.

Why You’ll Love Working Here

We’re a purpose-driven team of technical experts and operations professionals who believe streets should work for everyone. At Toole Design, you’ll join a collaborative environment where operations professionals work alongside industry leaders, with mentorship and development opportunities designed to help you grow your expertise.

We offer:

• A collaborative, inclusive culture that supports your growth and advancement
• A flexible hybrid schedule: 3 days in the office and 2 days remotely
• 8 paid holidays; and 16 days of PTO accrued annually
• Competitive salary, excellent benefits, and transportation perks: Benefits and Support
• The opportunity to support projects that improve lives—advancing safe, inclusive design grounded in ethics, empathy, and equity

What You’ll Do

You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners. You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design’s standards. You perform copy editing and proofreading to ensure products are error‑free. You develop interview presentations and marketing collateral.

Join Us. Make an Impact.

We’re proud to be an ENR Top 500 design firm with one of the lowest turnover rates in the industry. If you’re ready to do meaningful work with a supportive, talented team—apply today.

We are targeting a salary range of $66,000 to $74,000 for this position with flexibility for well-qualified candidates.

Questions, assistance or accommodations? Contact [e-mail] or call 301‑927‑1900, press 5.

At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities – people of color, LGBTQIA+, immigrants, first‑generation college students/graduates, those with disabilities and people at all the intersections in between – to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman‑owned, equal opportunity employer (EO/AA/VEV/Disabled employer).

For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.

Requirements

What You Bring:

• A bachelor’s degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree
• Four to five years of hands‑on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team
• Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)
• Basic experience with Illustrator and Photoshop
• Excellent attention to detail and ability to multitask
• Exceptional organizational skills
• A collaborative approach to generating strategies and developing creative solutions