Project Coordinator

Armstrong Alternative Brand; Lombard (IL); Sur place; USD 55 000 - 70 000; Plein temps

Résumé du poste

Armstrong Alternative Brand in Lombard, IL is seeking a Project Coordinator to support data center operations, monitor daily workflows, and ensure projects stay on schedule and meet client expectations. You will interact with the data center support team, maintain tool and equipment inventories, document incidents, and assist with training and process adherence to established SOPs.

This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced

Qualifications

• 1+ years of receiving experience in a warehouse environment
• 2+ years of project coordinating experience
• Proficiency with Microsoft Office Outlook, Word and Excel
• Commitment to safety in previous roles
• Ability to multitask under pressure in a fast-paced environment
• Personal accountability with a customer-focused sense of urgency
• Exceptional interpersonal and communication skills; good phone and email etiquette
• Ability to work independently and as part of a team
• Strong reading/writing/comprehension of English
• Willingness to work flexible hours and weekends as required

Responsabilités

• Interact daily with data center support team at Armstrong office.
• Maintain accurate inventory of tools, PPE, equipment, and orders.
• Schedule and keep records of daily events; assist with SOP training.
• Enter orders into systems (OneDrive, Teams, Netsuite).
• Coordinate with warehouse to ensure materials for daily operations.
• Prepare and stage paperwork and materials; return items when done.
• Resolve discrepancies with pack lists, BOLs, and PO7s.
• Document incidents or damage and communicate with customers.
• Monitor workflows; resolve documentation discrepancies.
• Report errors to enable corrective actions.
• Track daily functions and troubleshoot with staff, vendors, or customers.
• Escalate recurring issues to management.
• Assist in daily workflow calendar management.
• Complete tasks assigned by supervisor accurately and on time.

Connaissances

Project coordination

Multitasking under pressure

Customer-focused communication

Teamwork

Attention to detail

Outils

Microsoft Office Outlook

Microsoft Word

Microsoft Excel

Description du poste

The Project Coordinator is responsible for working with a data center operations team to assist with ongoing related projects. This includes monitoring daily workflows to ensure projects are on schedule and meeting client expectations.

KEY RESPONSIBILITIES:

• Daily interaction with data center support team at Armstrong office.
• Keep accurate inventory of tools, PPE, equipment, and orders.
• Scheduling, record keeping of daily events, assistance with training on SOP and activities in accordance with the established processes to ensure customer expectations and deadlines are met.
• Enter orders into systems such as One Drive, Teams, Netsuite, and internals.
• Work with the warehouse to assure materials and equipment for daily operations.
• Preparation and ensuring paperwork and required materials are staged for daily operations as well as put away when returned.
• Resolves discrepancies with pack lists, BOLs, and purchase orders.
• Document any incidents or damage from work and communicate with customers.
• Monitor daily workflows to ensure paperwork is complete and resolve any discrepancies with documentation.
• Reporting of errors or faults to ensure corrective actions are identified and implemented.
• Track daily functions and troubleshoot issues with employees, vendors, or customers.
• Escalate recurring issues to management.
• Assist in daily management of the workflow calendar.
• Accurately and timely complete all tasks assigned by supervisor.

MINIMUM QUALIFICATIONS:

• 1 + years of receiving experience in a warehouse environment.
• 2 + years of previous project coordinating experience.
• Working knowledge of Microsoft Office Outlook, Word, and Excel.
• Commitment to safety as demonstrated through previous work.
• Ability to multitask under pressure in a face-paced environment.
• Personal accountability with a customer-focused sense of urgency.
• Exceptional interpersonal and communication skills; possess good phone and email etiquette.
• Ability to work effectively both independently and as part of a team.
• Attention to detail and accuracy.
• Proven leader with a positive can-do attitude and good work ethic.
• Good organizational skills; ability to multitask; demonstrate flexibility.
• Must be able to read, write, and comprehend English proficiently.
• Willingness to work flexible hours and weekends as required.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Requires the ability to communicate effectively using speech, vision, and hearing.
• This position requires physical stamina and the ability to regularly lift, carry, push, or pull up to 25 pounds unassisted.
• Ability to work long hours on one’s feet and regularly walk, bend, stoop, climb, and reach.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.