Project Coordinator

Cre8tive Hospitality Solutions; Leawood (KS); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Disability insurance

401K with company match

Paid time off

Paid holidays

Job summary

Cre8tive Hospitality Solutions in Leawood, KS is seeking a Project Coordinator to support the project management team by organizing and tracking activities, coordinating with contractors, vendors, and customers to ensure on-time, on-budget delivery.

The role emphasizes customer service, CRM utilization, and detailed documentation, with opportunities to collaborate with sales and operations. A high school diploma and strong communication skills are required.

Qualifications

• High School Diploma or equivalent.
• Proficient in Word, Excel, Outlook, Adobe Acrobat, and CRM systems.
• Effective interpersonal skills.
• Ability to multi-task and work in a fast-paced environment.
• Attention to detail; highly organized.
• Exceptional work ethic with goal-oriented approach.
• Strong written and verbal communication skills.
• Self-motivated; capable of working independently.
• Foster positive relations with coworkers.

Responsibilities

• Provide customer service support.
• Coordinate project activities and resources through the CRM system.
• Monitor the progress of project activities and regularly provide updates to assigned teams.
• Order entry and tracking.
• Collaborate with sales to ensure orders are acknowledged, ship dates are acceptable, and deliveries are scheduled.
• Assemble documentation for projects, including cut-books, quoting, warranty information.
• Track quotes to provide complete cost estimates.
• Review quotes and shop drawings for accuracy of equipment description against POs.
• Assist with scope changes including quotes and drawings revisions.
• Assist with close-out of projects, order tracking, coordinating with installers, and scheduling startup.
• Assist in filing freight claims and tracking.
• Coordinate start-up appointments and commissioning of new equipment.
• Manage warranty issues professionally and timely.
• Communicate with internal and external stakeholders on estimating, procurement, project coordination, sales, and timelines.
• Duties may be added as demanded.

Skills

Interpersonal skills

Multi-tasking

Detail-oriented

Goal-oriented

Strong communication

Team collaboration

Self-motivation

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Adobe Acrobat

CRM Systems

Job description

At Cre8tive Hospitality Solutions we represent a diverse hospitality manufacturing portfolio. Ranging from Disposables, Equipment, Furniture and Smallware’s, we provide a one stop solution for K-12, Healthcare, B&I, Chain’s and Local Restaurants.

Cre8tive has served Kansas, Missouri, Nebraska and Iowa territory for over 45 years. We have a proven track record with our Manufacturers, Distributors and End Users. Not just for our portfolio but for how we go to market and service our customers and partners.

At Cre8tive Hospitality Solutions, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a benefits package including: short term and long-term disability, 401K with company match, paid time off, and paid holidays.

Overview

The Project Coordinator provides administrative support to assigned team and is responsible for assisting, organizing, and tracking project activities to ensure projects are completed on time, within scope, and budget. The Project Coordinator is an integral member of the project management team and functions as a liaison between internal project leadership, contractors, vendors, and other stakeholders.

Essential Functions

• Provide customer service support.
• Coordinate project activities, resources, equipment, materials, and information through Cre8tive’s CRM system. Salesforce.
• Monitor the progress of project activities and regularly provide updates to assigned teams.
• Order entry and tracking
• Collaborates with sales teams to ensure orders are acknowledged, received, ship dates are acceptable, and deliveries are scheduled in a timely manner and within the requirements of the project.
• Assembles documentation for projects, including cut-books, quoting, warranty information.
• Tracks quotes necessary to provide complete cost estimates.
• Reviews quotes and manufacturer shop drawings for accuracy of proper equipment description and physical requirements compared to Purchase Orders; seeks approvals for release, as applicable.
• Assist with documentation of changes to the scope of work, including quote and drawing revisions.
• Assist with close-out of projects, order tracking, coordinating with installers (when needed), scheduling start-ups for equipment and scheduling training for end users.
• Assist in filing freight claims and tracking claims.
• Coordinate start-up appointments and commissioning of new equipment.
• Manages warranty issues in a professional and timely fashion.
• Communicates both internally and externally in areas such as estimating, procurement, project coordination, sales, customer, logistics, opening dates, and timelines.
• The duties and responsibilities described are not necessarily an exhaustive list. Additional duties may be assigned to the employee as necessitated by business demands.

Minimum Qualifications

• High School Diploma or equivalent.
• Proficient in Microsoft Word, Excel, Outlook, Adobe Acrobat, and CRM Systems.
• Effective interpersonal skills
• Ability to multi-task and work in a fast-paced environment
• Attention to detail; highly organized.
• Exceptional work ethic with a focus on achieving goals and targets in a timely and complete manner.
• Possess strong written and verbal communication skills, including ability to articulate recommendations in a concise and timely manner.
• Highly driven and self-motivated; ability to work independently with minimal supervision and as part of a team.
• Foster positive relations and communications with co-workers