Hospitality Projects Coordinator

Cre8tive Hospitality Solutions; Leawood (KS); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Disability insurance

401K with company match

Paid time off

Paid holidays

Job summary

Cre8tive Hospitality Solutions in Leawood, KS is seeking a Project Coordinator to support the project management team by organizing and tracking activities, coordinating with contractors, vendors, and customers to ensure on-time, on-budget delivery.

The role emphasizes customer service, CRM utilization, and detailed documentation, with opportunities to collaborate with sales and operations. A high school diploma and strong communication skills are required.

Qualifications

• High School Diploma or equivalent.
• Proficient in Word, Excel, Outlook, Adobe Acrobat, and CRM systems.
• Effective interpersonal skills.
• Ability to multi-task and work in a fast-paced environment.
• Attention to detail; highly organized.
• Exceptional work ethic with goal-oriented approach.
• Strong written and verbal communication skills.
• Self-motivated; capable of working independently.
• Foster positive relations with coworkers.

Responsibilities

• Provide customer service support.
• Coordinate project activities and resources through the CRM system.
• Monitor the progress of project activities and regularly provide updates to assigned teams.
• Order entry and tracking.
• Collaborate with sales to ensure orders are acknowledged, ship dates are acceptable, and deliveries are scheduled.
• Assemble documentation for projects, including cut-books, quoting, warranty information.
• Track quotes to provide complete cost estimates.
• Review quotes and shop drawings for accuracy of equipment description against POs.
• Assist with scope changes including quotes and drawings revisions.
• Assist with close-out of projects, order tracking, coordinating with installers, and scheduling startup.
• Assist in filing freight claims and tracking.
• Coordinate start-up appointments and commissioning of new equipment.
• Manage warranty issues professionally and timely.
• Communicate with internal and external stakeholders on estimating, procurement, project coordination, sales, and timelines.
• Duties may be added as demanded.

Skills

Interpersonal skills

Multi-tasking

Detail-oriented

Goal-oriented

Strong communication

Team collaboration

Self-motivation

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Adobe Acrobat

CRM Systems

Job description

Cre8tive Hospitality Solutions in Leawood, KS is seeking a Project Coordinator to support the project management team by organizing and tracking activities, coordinating with contractors, vendors, and customers to ensure on-time, on-budget delivery.

The role emphasizes customer service, CRM utilization, and detailed documentation, with opportunities to collaborate with sales and operations. A high school diploma and strong communication skills are required.