Project Coordinator

TEI Construction Services Inc.

Jewett (TX)

On-site

USD 55,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Health care plan

Wellness programs

Gym reimbursement

401(k) match

Life insurance

Paid time off

Family leave

Disability insurance

Training & development

Employee assistance program

Parental leave

Flexible spending accounts

Onsite gym (Duncan, SC)

Job summary

TEI Construction Services Inc. seeks a Project Coordinator to perform accounting and administrative tasks for multiple TEiC projects.

You will handle field purchasing, electronic timekeeping, hire-in processes, weekly cost summaries, and internal/customer reporting under the Field Accounting Supervisor. You will also coordinate site purchasing, enter time in InEight, assist with forecasting, and ensure timely, accurate reporting while maintaining strong communication with site teams and the

Qualifications

A.S. degree in business administration or accounting preferred.
Strong decision-making and problem-solving skills.
Highly organized with the ability to multitask effectively.
Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint.
Excellent communication skills, both written and oral.
Experience managing conflict and mentoring team members.
Construction project management software proficiency.
Strong analytical abilities and knowledge of industry regulations.

Responsibilities

Coordinate site purchasing for various job items, including rental tools and equipment.
Enter employee time into InEight daily and reconcile discrepancies as needed.
Assist with completing weekly forecasting reports to track project milestones and financial performance.
Complete all necessary internal and external customer reporting accurately and timely.
Maintain effective communication with both the site team and corporate office throughout the project duration.
Provide employees with proper forms to make any payroll changes and submit completed paperwork to the payroll department.
Support local office and shop personnel with administrative tasks such as expense reports, job number setup, opportunity tracking, and project award tracking.
Assist in proposal development and proposal estimates as needed.
Provide administrative support, including tool trailer inspection and maintenance logs.
Coordinate the hire-in process for all project employees and ensure proper completion of all documentation.
Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion.
Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared.

Skills

Time management

Analytical skills

Communication skills

Problem-solving

Mentoring

Conflict management

Multitasking

Construction software proficiency

Education

A.S. degree in business administration or accounting

Tools

Deltek Costpoint

Microsoft Office Suite (Outlook, Excel, Word)

Job description

The Project Coordinator plays a crucial role in performing accounting and administrative tasks for multiple TEiC projects, including field purchasing, electronic timekeeping, overseeing site hire-in processes, completing hiring and termination forms, preparing weekly cost summaries, and providing internal and customer reporting as required. Reporting directly to the Field Accounting Supervisor, the Project Coordinator ensures efficient project operations and adherence to financial and administrative procedures.

Financial Management

Coordinate site purchasing for various job items, including rental tools and equipment.
Maintain an organized purchase order log to track expenditures accurately.

Project Execution

Enter employee time into InEight daily and reconcile discrepancies as needed.
Assist with completing weekly forecasting reports to track project milestones and financial performance.
Complete all necessary internal and external customer reporting accurately and timely.

Collaboration

Maintain effective communication with both the site team and corporate office throughout the project duration.
Provide employees with proper forms to make any payroll changes and submit completed paperwork to the payroll department.

Organizational Leadership

Support local office and shop personnel with administrative tasks such as expense reports, job number setup, opportunity tracking, and project award tracking.
Assist in proposal development and proposal estimates as needed.
Provide administrative support, including tool trailer inspection and maintenance logs.
Coordinate the hire-in process for all project employees and ensure proper completion of all documentation.

Quality Control

Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion.
Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared.

A.S. degree in business administration or accounting preferred.
Strong decision-making and problem-solving skills.
Highly organized with the ability to multitask effectively.
Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint.
Excellent communication skills, both written and oral.
Experience managing conflict and mentoring team members.
Construction project management software proficiency.
Strong analytical abilities and knowledge of industry regulations.