Project Coordinator

TEI Construction Services, Inc.; Jewett (MN); On-site; USD 52,000 - 73,000; Full time

Benefits offered by this job

Health care plan (Medical, Dental &amp

Wellness programs

Gym reimbursement

401k matching

Life insurance

Paid time off

Family leave

Disability insurance

Training & development

Employee assistance program

Parental leave

Flexible spending accounts

Onsite gym (Duncan, SC)

Job summary

TEI Construction Services, Inc. seeks a Project Coordinator to manage accounting and administrative tasks across multiple projects, including field purchasing, timekeeping, payroll paperwork, and reporting to the Field Accounting Supervisor.

You will maintain purchase orders, enter time in InEight, assist with forecasting, and coordinate hire-in processes while collaborating with site teams and the corporate office. Strong organizational and communication skills are essential.

Qualifications

• AS degree in business administration or accounting preferred.
• Strong decision-making and problem-solving skills.
• Highly organized with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and experience with Deltek Costpoint.
• Excellent communication skills, both written and oral.
• Experience managing conflict and mentoring team members.
• Construction project management software proficiency.
• Strong analytical abilities and knowledge of industry regulations.

Responsibilities

• Coordinate site purchasing for job items, including rental tools and equipment.
• Maintain an organized purchase order log to track expenditures accurately.
• Enter employee time into InEight daily and reconcile discrepancies as needed.
• Assist with completing weekly forecasting reports to track project milestones and financial performance.
• Complete all necessary internal and external customer reporting accurately and timely.
• Maintain effective communication with site teams and the corporate office throughout the project.
• Provide employees with payroll forms and submit completed paperwork to the payroll department.
• Support local office and shop personnel with administrative tasks such as expense reports, job number setup, opportunity tracking, and project award tracking.
• Assist in proposal development and proposal estimates as needed.
• Provide administrative support, including tool trailer inspection and maintenance logs.
• Coordinate the hire-in process for all project employees and ensure proper completion of all documentation.
• Maintain confidential employee files and HR paperwork after project completion.

Skills

Highly organized

Multitasking

Excellent communication

Analytical abilities

Microsoft Office proficiency

Deltek Costpoint experience

Conflict management

Construction PM software

Team collaboration

Education

AS degree in business administration or accounting

Tools

InEight

Deltek Costpoint

Job description

The Project Coordinator plays a crucial role in performing accounting and administrative tasks for multiple TEiC projects, including field purchasing, electronic timekeeping, overseeing site hire-in processes, completing hiring and termination forms, preparing weekly cost summaries, and providing internal and customer reporting as required. Reporting directly to the Field Accounting Supervisor, the Project Coordinator ensures efficient project operations and adherence to financial and administrative procedures.

Financial Management

• Coordinate site purchasing for various job items, including rental tools and equipment.
• Maintain an organized purchase order log to track expenditures accurately.

Project Execution

• Enter employee time into InEight daily and reconcile discrepancies as needed.
• Assist with completing weekly forecasting reports to track project milestones and financial performance.
• Complete all necessary internal and external customer reporting accurately and timely.

Collaboration

• Maintain effective communication with both the site team and corporate office throughout the project duration.
• Provide employees with proper forms to make any payroll changes and submit completed paperwork to the payroll department.

Organizational Leadership

• Support local office and shop personnel with administrative tasks such as expense reports, job number setup, opportunity tracking, and project award tracking.
• Assist in proposal development and proposal estimates as needed.
• Provide administrative support, including tool trailer inspection and maintenance logs.
• Coordinate the hire-in process for all project employees and ensure proper completion of all documentation.

Quality Control

• Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion.
• Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared.

• A.S. degree in business administration or accounting preferred.
• Strong decision-making and problem-solving skills.
• Highly organized with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint.
• Excellent communication skills, both written and oral.
• Experience managing conflict and mentoring team members.
• Construction project management software proficiency.
• Strong analytical abilities and knowledge of industry regulations.

• Health Care Plan (Medical, Dental & Vision) Effective on your first day!
• Wellness Programs and Awards Get healthier and earn premium discounts!
• Gym Reimbursement and Weight Loss Benefit
• Retirement Plan (401k, IRA) Company match!
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Employee Assistance Program
• Parental Leave
• Flexible Spending Accounts
• Duncan, SC Location Onsite Gym and pickle ball court!

Just to name a few!